Meeting Type: BCC Regular Meeting
Meeting Date: 1/28/2025
Item Status: New
From: Deidra Hanak, Personnel Director
Ken Strong, Risk Manager
Submitted by: Bo Bonner, Assistant Personnel Director
______________________________________________________________________
ITEM TITLE
Title
ACCA Liability Self-Insurance, Property and Content, Inland Marine / Equipment and Auto / Vehicle Insurance Coverage-Continuance of Coverage
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
Authorize payment to the Association of County Commissions of Alabama (ACCA) Liability Self-Insurance Fund (CRS, Inc.) for the following:
1) Approve the January 1, 2025, to December 31, 2025, annual premium contribution payment for the continued provision of certain liability insurance coverage for the Baldwin County Commission in the amount of $1,164,022.31; and
2) Approve the January 1, 2025, through July 1, 2025, semi-annual premium contribution payments for Property and Content, including towers ($10,000.00 standard deductible / 3% named storm) in the amount of $463,975.73; and
3) Approve the January 1, 2025, through July 1, 2025, semi-annual premium contribution payments for Inland Marine / Equipment ($5,000.00/$10,000.00 deductible) - $80,539.59; and
4) Approve the January 1, 2025, through July 1, 2025, semi-annual premium contribution payments for Automobile / Vehicle Comprehensive and Collision ($40,000.00 deductible collision) ($5,000.00 deductible comprehensive) - $68,998.86; and
5) Approve the January 1, 2025, through July 1, 2025, semi-annual premium contribution payments for Canine (Deductible $1,000.00) - $3,139.26; and
6) Approve the January 1, 2025, through July 1, 2025, semi-annual premium contribution payments for Drones (Deductible $1,000.00) - $757.57; and
7) Authorize Chairman to execute the corresponding declarations page for liability insurance coverage for the period of January 1, 2025, through December 31, 2025; and
8) Authorize Chairman to execute the corresponding declarations page for property insurance coverage for the period of January 1, 2025, through July 1, 2025; and
9) Authorize the Clerk / Treasurer to make a payment to the Association of County Commissions of Alabama (ACCA) Liability Self-Insurance Fund (CRS, Inc.) in the amount of $1,781,433.32.
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BACKGROUND INFORMATION
Background: The action before the Commission today is to approve payment to the ACCA related to the continuance of liability insurance coverage for the period of January 1, 2025, through December 31, 2025, and the continuance of property insurance coverage for the period of January 1, 2025, through July 1, 2025. This is the first year that ACCA is billing property insurance premiums semi-annually instead of annually. If the semi-annual property premiums were calculated annually ($1,234,822.02), this would represent a $253,587.41 decrease from FY 2024 overall premium contribution of $2,652,431.74. The payment requested to be authorized to the ACCA is in the amount of $1,781,433.32.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $1,781,433.32
Budget line item(s) to be used: Various line items, see attached
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration - Chairman to sign attachment #2, page 7 and attachment #3, page 10.
Personnel - forward to A/P for payment processing and allocation to various departments.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A