Meeting Type: BCC Regular Meeting
Meeting Date: 3/5/2025
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Lease of Bay Minette Storage Building for Baldwin County Budget/Purchasing Department
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Lease Agreement with Wharehouse, LLC, in the amount of $13,850.00 annually for the thirty-six (36) months payable in quarterly installments of $3,462.50 commencing April 1, 2025, for the storage of equipment and surplus furniture. (Contract term is for thirty-six (36) months effective on April 1, 2025, and ending March 31, 2028.)
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BACKGROUND INFORMATION
Background: The current lease agreement with Wharehouse, LLC, will expire on March 31, 2025, for the Bay Minette storage building that is used by the Purchasing Department. Wharehouse, LLC, has submitted a new Lease Agreement for thirty-six (36) months in the amount $13,850.00 annually (including electricity) to be payable in quarterly installments of $3,462.50 commencing on April 1, 2025. The storage building is used to store surplus equipment and furniture for all County departments. This is a large open building and is approximately 1,920 square feet. The cost to the County is approximately $7.21 per square foot.
Previous Commission action/date:
03/15/2022 meeting: Approved and authorized the Chairman to execute the lease agreement with Wharehouse, LLC, in the amount of $12,000.00 annually for the thirty-six (36) months payable in quarterly installments of $3,000.00 commencing April 1, 2022, for the storage of equipment and surplus furniture. (Contract term is for thirty-six (36) months effective on April 1, 2022, and ending March 31, 2025.)
11/19/2019 meeting: Approved and authorized the Chairman to execute the lease agreement with Wharehouse, LLC, in the amount of $8,700.00 annually for the twenty-nine (29) months payable in quarterly installments of $2,175.00 commencing November 1, 2019, for the storage of equipment and surplus furniture. (Contract terms are for twenty-nine (29) months effective on November 1, 2019, and ending March 31, 2022).
FINANCIAL IMPACT
Total cost of recommendation: $13,850.00 yearly
Budget line item(s) to be used: 10051725.51500 Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 3/5/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A