Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Roger H. Rendleman, County Administrator, Brian L. Underwood, Grants Director
Submitted by: Brian L. Underwood, Grants Director
______________________________________________________________________
ITEM TITLE
Title
Resolution #2024-013 - Retroactive Allocation of ARPA Funds for Governmental Services Using Revenue Replacement Funds
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2024-013 of the Baldwin County Commission retroactively allocating $620,000.00 of ARPA funds for the Baldwin County Materials Recovery Facility architectural and design services; and
2) Approve and authorize the Chairman to execute ADDENDUM No. 1 to the Professional Services Agreement No. 1895R3 with LaBella Associates, D.P.C., that Professional Services Agreement approved and authorized for execution by the Chairman during the Regular Meeting on February 1, 2022, contingent on the acceptance and execution by both parties.
The expenditure of ARPA funds for the purposes described herein shall be further contingent on the continued appropriation and availability of ARPA funds for this purpose and in no event shall be used for any expenses not obligated by December 31, 2024, and expended by December 31, 2026.
The period of performance for ADDENDUM No. 1 to the Professional Services Agreement No. 1895R3 shall begin on the date of execution of ADDENDUM No. 1 by both parties and shall end upon the completion of the project or on December 31, 2026.
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BACKGROUND INFORMATION
Background: Baldwin County Solid Waste engages LaBella to perform professional services on various projects including the development of a Current and Future Needs Study and Basis for Engineering Design, Permitting Support, Engineering Design, Bid Support, and Construction Management to assist the Client in the planning, procurement, installation, and start-up of a regional processing Materials Recovery Facility (MRF).
Previous Commission action/date: February 1, 2022 - Authorized the Chairman to execute the Professional Services Agreement - Agreement No. 1895R3 between LaBella Associates, D.P.C. and Baldwin County Commission for the engineering, environmental, and design services for the new Materials Recovery Facility to be located adjacent to the Magnolia Landfill, in Summerdale, Alabama.
November 2, 2021 - Authorized staff to begin negotiations with LaBella Associates, firm awarded the Engineering/Environmental/Design Services for a new recycling facility to be located adjacent to Magnolia Landfill.
September 7, 2021 - Approved the Request for Qualifications (RFQ) for the Engineering/Environmental/Design Services for a new recycling facility to be located adjacent to Magnolia Landfill and authorized the Purchasing Director to advertise the RFQ.
July 6, 2021 - Approved to budget $6,600,000.00 of the American Rescue Plan Act (ARPA) funds to design, construct and purchase equipment for a new recycling facility to be located adjacent to Magnolia Landfill. The Baldwin County Material Recovery Facility Project’s principal purpose is to provide a long-term solution for the recycling needs of Baldwin County, its resident Municipalities, and local businesses. Project objectives also include utilizing locally available sources to fund the development and construction of the project.
FINANCIAL IMPACT
Total cost of recommendation: $620,000.00 Revenue Replacement funds
Budget line item(s) to be used: 29870040.51990
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Reviewed and approved by ACC/IAC on September 21, 2023. Reviewed and approved by County Legal on October 17, 2023.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration: Obtain Chairman’s signature on BCC Agreement ADDENDUM No. 1 and Resolution, and mail correspondence, Resolution, and BCC Agreement ADDENDUM No. 1. Finance and Accounting Staff enter project in Munis. Budget Director to make necessary transfer of funds.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
LaBella Associates, P.C.
ATTN: Jennifer P. Johnson
1 Timber Way, Suite 103
Daphne, AL 36527
Cc: Roger Rendleman
Terri Graham
Wanda Gautney
Beth Hodges
Christie Bezoari
Katrina Taylor
Brian Underwood
Additional instructions/notes: Administration - add to tickler; upload Resolution and fully executed agreements when received and provide copy to internal parties via email.