Meeting Type: BCC Regular Meeting
Meeting Date: 7/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Beth Hodges, Budget Director; Heather Gwynn, Sales & Use Tax Coordinator
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Lease of Two (2) Storage Units Located in Bay Minette, Alabama for the Baldwin County Sales and Use Tax Department
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Lease Agreement with Wharehouse, LLC, payable in annual installments of $1,560.00 for two (2) Bay Minette storage units (419 and 423) for the Baldwin County Sales and Use Tax Department to store files. (Contract term is for thirty-six (36) months effective August 1, 2025, and expiring July 31, 2028.)
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BACKGROUND INFORMATION
Background: Staff requests the Commission approve the Lease Agreement with Wharehouse, LLC, for two (2) storage units (419 and 423) located in Bay Minette in the amount of $1,560.00 annually for the Sales and Use Tax Department to store files for a period of thirty-six (36) months effective August 1, 2025.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $1,560.00 annually
Budget line item(s) to be used: 10051750.52210 Rental Expense
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A