Meeting Type: BCC Regular Meeting
Meeting Date: 9/17/2024
Item Status: New
From: Roger H. Rendleman, County Administrator; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
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ITEM TITLE
Title
Amendment No. 1 to Subrecipient Agreement Number DR-21-001 with Alabama Department of Economic and Community Affairs
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STAFF RECOMMENDATION
Recommendation
Approve Amendment No. 1 to Subrecipient Agreement Number DR-21-001 between the Baldwin County Commission and the State of Alabama, Alabama Department of Economic and Community Affairs (ADECA), addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the Baldwin County Commission’s approved Local Recovery Plan (LRP).
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BACKGROUND INFORMATION
Background: On December 19, 2023, the Baldwin County Commission approved the Subrecipient Agreement No. DR-21-001, between Baldwin County Commission and the Alabama Department of Economic and Community Affairs (ADECA), concerning Federal Community Development Block Grant - Disaster Recovery (CDBG-DR) funds in the amount of $1,000,000 for the development of the Local Recovery Plan for Hurricanes Sally and Zeta. The Local Recovery Plan provides an assessment of remaining recovery needs within the county and proposes programs that invest the CDBG-DR funds into the community to meet the assessed disaster recovery needs.
This Amendment No. 1 to Agreement Number DR-21-001 amends and replaces sections of Agreement Number DR-21-001 dated October 17th, 2023, including Section III., Subsection A., Subsection B., and Subsection C., Section IV., Subsection A., Section VI., Section VIII., Subsection A., Section IX., Subsection G. and Subsection P., and Attachments A and B of Agreement Number DR-21-001, dated October 17th, 2023.
Previous Commission action/date:
September 3, 2024 - The BCC adopted Resolution #2024-155 of the Baldwin County Commission, approving the Baldwin County Local Recovery Plan for DR-4563 and DR-4573 (LRP).
August 20, 2024 - The BCC adopted Resolution #2024-150 of the Baldwin County Commission approving the Baldwin County Commission Community Development Block Grant - Disaster Recovery (CDBG-DR) Language Access Plan for Limited English Proficiency Persons.
August 6, 2024 - The BCC conducted a Public Hearing regarding the adoption of the Community Development Block Grant - Disaster Recovery (CDBG-DR) Citizen Participation Plan (CPP). Following the Public Hearing, the BCC adopted Resolution #2024-147 of the Baldwin County Commission approving the Community Development Block Grant - Disaster Recovery (CDBG-DR) Citizen Participation Plan (CPP).
March 5, 2024 - The BCC awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $370,081.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the Community Development Block Grant - Disaster Recovery (CDBG-DR) Subaward and authorize the Chairman to execute the Contract.
December 19, 2023 - The BCC accepted the CDBG-DR sub-award from ADECA in the amount of $1,000,000 for the development of a Local Recovery Plan (LRP) to identify local unmet needs resulting from Hurricanes Sally and Zeta in 2020 through outreach and coordination with impacted stakeholders; and approved the Subrecipient Agreement No. DR-21-001, with ADECA; and authorized the Chairman to execute the agreement and any related documents.
November 7, 2023 - The BCC approved the Request for Proposals (RFP) for General Grant Coordination and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorized the Purchasing Director to advertise the RFP; and authorized the Chairman/Purchasing Division Commissioner for the BCC to approve any necessary addendums or clarifications if required after the RFP is advertised.
November 16, 2022 - The BCC authorized staff to proceed with preparing a Request for Proposals (RFP) document for the development of the CDBG-DR Local Recovery Plan for Baldwin County.
October 4, 2022 - The BCC approved and authorized the Chairman to execute a letter to ADECA providing comments in response to the CDBG-DR Draft Action Plan.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents? Yes
Reviewed/approved by: Approved by County Attorney on 09/05/2024 (KDT)
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff obtain Chairman’s signature on AMENDMENT NO. 1 to AGREEMENT Number DR-21-001.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Cc:
Roger Rendleman
Brian Underwood
Katrina Taylor
Taylor Bufkin
Additional instructions/notes: Administration - append the executed AMENDMENT NO. 1 to SUBRECIPIENT AGREEMENT Number DR-21-001 to original agreement approved on December 19, 2023.