Meeting Type: BCC Regular Meeting
Meeting Date: 11/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. DEMO-0223(251) HW20057 - Eastern Shore Trail Extension for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the bid for Project No. DEMO-0223(251) HW20057 - Eastern Shore Trail Extension to the lowest bidder, McElhenney Construction Company, LLC, in the Bid Amount $2,036,759.80; Construction Time: 120 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on October 22, 2025, at 2:00 p.m. Eight (8) bids were received. The lowest bid was received from McElhenney Construction Company, LLC, in the bid amount of $2,036,759.80. The Baldwin County Assistant Engineer, Mark Acreman, and the Alabama Department of Transportation (ALDOT) have reviewed the bid responses and submitted their recommendations to award the bid to the lowest bidder McElhenney Construction Company, LLC.
The current available project budget is $1,252,206.82 for this project leaving a budget deficit of $784,552.98. The following projects were completed under budget or nearing completion and have budget funds available that can be used to offset the US 98 Sidewalk project budget deficit:
CR 13 @ CR 44 Intersection Improvements (Completed Under Budget) $223,949.00
CR 65 from Underwood Rd to CR 28 (Completed Under Budget) $478,580.00
Sherman Road Bridge Replacement (Nearing Completion) $ 82,023.98
$784,552.98
This project is federally funded through the Alabama Department of Transportation Planning Organization, along with Baldwin County funds. Certified Bid Tabulation attached for review.
Previous Commission action/date: 06/24/2025 meeting: 1) Approved the Purchasing Director to place a competitive bid for the U.S. Hwy 98 Eastern Shore Trail Extension Project from the east side of the Fish River Bridge to Pleasant View Lane once plans and specifications are completed.
FINANCIAL IMPACT
Total cost of recommendation: $2,036,759.80
Budget line item(s) to be used: HW20057000.4CONTRCN .4CONTR SRV.4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A