Meeting Type: BCC Regular Meeting
Meeting Date: 8/19/2025
Item Status: New
From: Ann Simpson, Director of Transportation, BRATS
Submitted by: Ann Simpson, Director of Transportation, BRATS
______________________________________________________________________
ITEM TITLE
Title
Termination of Contract for Professional Services with Via Mobility, LLC for Provision of Transit Scheduling/Dispatching Software Services for Baldwin Regional Area Transit System
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STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the Mutual Termination Agreement and Release with Via Mobility, LLC to terminate the Contract for Professional Services between the Baldwin County Commission and Via Mobility, LLC in accordance with the termination clause specified in the initial contract approved on June 16, 2020.
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BACKGROUND INFORMATION
Background: Via Mobility, LLC was the software provider for BRATS’ on-demand mobile app, fleet and driver scheduling system, driver navigation, and fare collection system. A new software provider was selected through a formal RFP and BRATS completed the full transition from Via Mobility to the new software, Spare Labs, on June 23, 2025. The new contract results in a cost reduction of approximately $180,000.00 over the 3-year contract period with Spare Labs.
Previous Commission action/date:
March 5, 2025 - Approved 3-year contract with Spare Labs
November 5, 2024 - Approved request to issue RFP for transit software
September 17, 2024 - 1) Approved a one-year renewal for the Contract for Professional Services between the BCC and Via Mobility, LLC for the provision of software services at an annual cost of $174,000.00. The term of said contract commenced October 1, 2024, and was set to terminate upon the expiration of twelve (12) months; and 2) Authorized the Chairman to execute the contract and any other related documents.
September 19, 2023 - 1) Approved a one-year renewal for the Contract for Professional Services between the BCC and Via Mobility, LLC for the provision of software services; and 2) Authorized the Chairman to execute the contract and any other related documents.
September 6, 2022 - 1) Approved a one-year renewal for the Contract for Professional Services between the BCC and Via Mobility, LLC for the provision of software services; and 2) Authorized the Chairman to execute the contract and any other related documents.
September 21, 2021 - 1) Approved a one-year renewal of the Contract for Professional Services between the BCC and Via Mobility, LLC for the provision of software services; and 2) Authorized the Chairman to execute the contract and any other related documents.
June 16, 2020 - 1) Approved a Contract for Professional Services between the BCC and Via Mobility, LLC, selected through a non-competitive process pursuant to Ala. Code § 41-16-51, for the provision of innovative software services in conjunction with the FTA Integrated Mobility Innovation (IMI) Program. The annual fees were $198,000.00. The term of said contract was for sixteen (16) months with three (3) one-year renewal options; and 2) Authorized the Chairman to execute the contract and any other related documents.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Baldwin County legal counsel issued the initial notice of termination letter and has reviewed the mutual termination agreement.
Reviewed/approved by: Reviewed by Brad Hicks 7/29/2025 as
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Administration Staff to obtain the Chairman’s signature on the termination agreement.
2) Once executed, Administration Staff to e-mail a copy of the executed termination agreement to Michael.vaccarino@ridewithvia.com and request a copy of the fully executed agreement to be returned.
cc: ann.simpson@baldwincountyal.gov
Additional instructions/notes: Administration - tickler; revise expiration date in contracts to expire on June 30, 2025.