Meeting Type: BCC Regular Meeting
Meeting Date: 2/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tucker Stuart, Operations Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG24-17 - Provision of Tree Removal and Disposal Services for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG24-17 for the Provision of Tree Removal and Disposal Services with RDA Service Company, Inc., for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on March 19, 2024. The bid extension will expire on March 19, 2026.
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BACKGROUND INFORMATION
Background: The Highway Department requests that the Commission extend the bid for the provision of tree removal and disposal services with RDA Service Company, Inc., that was awarded on March 19, 2024, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contracts or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, RDA Service Company, Inc., submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The bid extension will expire on March 19, 2026. Award Listing attached for review.
Previous Commission action/date:
03/19/2024 meeting: Awarded the bid for the Provision of Tree Removal and Disposal Services to the lowest bidder, RDA Service Company, Inc., per the Award Listing.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A