Meeting Type: BCC Regular Meeting
Meeting Date: 7/2/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Ashlie Rickard, Design Tech I
______________________________________________________________________
ITEM TITLE
Title
ARPA Drinking Water/Wastewater Grant - Drainage Improvements on County Road 68, 1900 Feet East of County Road 65 - Permission to Advertise
End
STAFF RECOMMENDATION
Take the following actions:
1) Approve the Purchasing Director to place a competitive bid for drainage improvements on County Road 68, 1900 feet east of County Road 65 in Loxley, Alabama, once plans and contracts are complete; and
2) Approve the Chairman to execute any project related documents.
BACKGROUND INFORMATION
Background: Baldwin County has been awarded $300,000.00 from the Alabama Department of Environmental Management (ADEM) through the ARPA Drinking Water/Wastewater Grant Program. This project will replace an existing cross drain to improve safety related to travel as well as protecting a nearby watershed and mitigate flooding impacts.
Previous Commission action/date:
August 15, 2023 -The Commission approved the Highway Department staff to prepare and submit an application to the Alabama Department of Environmental Management (ADEM) for State American Rescue Plan Act (ARPA) grant funding for cross drain replacement on County Road 68 (1900 feet East of County Road 65) in Loxley, Alabama; and adopted Resolution #2023-167 committing Baldwin County to the required match or in-kind funds of $162,000.00 if project is awarded; and approved Chairman to sign any other award or reporting documents related to the grant application as needed.
November 7, 2023 - The Commission adopted Resolution #2024-038 to authorize the Chairman to execute an agreement between the Baldwin County Commission and the Alabama Department of Environmental Management (ADEM) for the funding of the County Road 68 Drainage Project, 1900 feet east of County Road 65.
February 20, 2024 - The Commission approved the allocation of “real” American Rescue Plan Act (ARPA) funds in the amount of $300,000.00 for the cost of the Drainage Improvements along County Road 68 Project, to include the replacement and improvement of the existing stormwater system; and adopted Resolution #2024-044 of the Baldwin County Commission allocating up to $300,000.00 of the ARPA funds for the Drainage Improvements along County Road 68 Project; and approve the Chairman to execute any project related documents
FINANCIAL IMPACT
Total cost of recommendation: $405,000.00 - of this amount, ADEM is providing a 65% match ($300,000.00) and the County is providing the remaining 35% ($105,000.00)
Budget line item(s) to be used: HW23092.4CONTRCN.4CONTRSRV.4ADVERTISE
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: The Highway Department Pre-Construction Staff will submit an advertisement to Wanda Gautney, Purchasing Director, once the plans and contracts are complete. The Purchasing Director will then advertise for a competitive bid.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A