Meeting Type: BCC Regular Meeting
Meeting Date: 10/6/2026
Item Status: New
From: Katrina Taylor, Grants and Compliance Manager
Submitted by: Alivia Wade, Grants Coordinator
______________________________________________________________________
ITEM TITLE
Title
Community Development Block Grant - Disaster Recovery (CDBG-DR) Personally Identifiable Information (PII) Policies and Procedures
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STAFF RECOMMENDATION
Recommendation
Approve the Community Development Block Grant - Disaster Recovery (CDBG-DR) Personally Identifiable Information (PII) Policies and Procedures.
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BACKGROUND INFORMATION
Background: The purpose of the CDBG-DR Personally Identifiable Information (PII) Policy is to set minimum standards to ensure Baldwin County and its subrecipients take reasonable steps to protect all PII. PII is any information that can be used to distinguish or trace an individual’s identity either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. PII is defined by 2 CFR 200.82 and 2 CFR 200.79, as, but not limited to: names, addresses, income verification documents, disability status, and/or employment status. PII can be linked to current or prospective applicants and/or beneficiaries, committee members, vendors, and others involved in the CDBG-DR program. The PII Policy applies to the County CDBG-DR program employees, staff, providers, vendors, suppliers, contractors, subcontractors, consultants, partners, applicants, and subrecipients. This policy assures confidential and/or sensitive information will remain secure and is used in the appropriate manner for which it was intended.
Previous Commission action/date:
January 20, 2026 - Approved Non-Substantial Amendment No. 1 to the CDBG-DR LRP for submission to ADECA.
November 6, 2025 - Awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $2,427,488.00 for the Implementation Phase of the General Grant and Management, Project Management, and Capacity Building for CDBG-DR Subaward and authorize the Chairman to execute the Contract contingent upon County Attorney approval. (The contract is effective on the date of full execution.)
July 1, 2025 - Approved Amendment No. 2 to Subrecipient Agreement Number DR-21-001 between the BCC and the State of Alabama, ADECA, addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the BCC's approved LRP. Amendment No. 2 to Baldwin County's CDBG-DR Subrecipient Agreement with ADECA establishes the implementation budget allocations of $100,000.00 for Administration, $19,169,010.00 for Housing Recovery Activities, and $24,092,676.00 for Non-Housing Recovery Activities. The amendment also extends the period of performance through October 31, 2028.
September 17, 2024 - Approved Amendment No. 1 to Subrecipient Agreement Number DR-21-001 between the BCC and the State of Alabama, ADECA, addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the BCC's approved Local Recovery Plan (LRP).
September 3, 2024 - Adopted Resolution #2024-155 of the BCC approving the CDBG-DR LRP for DR-4563 and DR-4573.
December 19, 2023 - Accepted the CDBG-DR sub-award from ADECA in the amount of $1,000,000 for the development of a LRP to identify local unmet needs resulting from Hurricanes Sally and Zeta in 2020 through outreach and coordination with impacted stakeholders; and approved the Subrecipient Agreement No. DR-21-001, with ADECA; and authorized the Chairman to execute the agreement and any related documents.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Reviewed and approved by Brad Hicks on 9/28/2026 (ALW).
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Commission Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Admin - Send email to Taylor Lesinger to have Personally Identifiable Information (PII) Policies and Procedures uploaded on the CDBG-DR website and copy internal parties via email.
cc: Roger Rendleman
Tara Hazelbaker
Katrina Taylor
Shelby Middleton
Alivia Wade
Additional instructions/notes: N/A