Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Frank Lundy, P.E., Interim County Engineer
Beth Hodges, Budget Director
Submitted by: Audra E. Mize, Operations Support Specialist II
______________________________________________________________________
ITEM TITLE
Title
Intergovernmental Service Agreement with City of Spanish Fort for Mowing of Certain Roads Inside Spanish Fort City Limits
Body
STAFF RECOMMENDATION
Recommendation
Approve an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort:
Bromley Road
County Road 39
D’Olive Road
Jimmy Faulkner Drive
The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from the date of full execution of both parties and may be terminated as set forth therein.)
End
BACKGROUND INFORMATION
Previous Commission action/date: May 18, 2021; June 4, 2019; June 6, 2017
Background:
May 18, 2021 - The Commission approved an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort: Bromley Road County Road 39 D’Olive Road Jimmy Faulkner Drive. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from the date of full execution of both parties and may be terminated as set forth therein.)
June 4, 2019 - The Commission approved the Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort: Bromley Road County Road 39 D’Olive Road Jimmy Faulkner Drive. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four (24) months from the date of full execution of both parties and may be terminated as set forth therein.)
June 6, 2017 - The Commission approved an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow Bromley Road, County Road 39, D’Olive Road, and Jimmy Faulkner Drive, inside the corporate limits of the City of Spanish Fort. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from its effective date upon the date of full execution of both parties and may be terminated as set forth therein.)
FINANCIAL IMPACT
Total cost of recommendation: The City of Spanish Fort will be billed quarterly for the actual cost of work performed.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Intergovernmental Service Agreement used as previously approved by County Attorney. (01/7/2020) los
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have agreement executed by Chairman. Area 100 (Randy Black) schedule and perform work. Highway Accounting send invoice to City of Spanish Fort for actual costs incurred.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Contact:
The Honorable Mike McMillan
Mayor
City of Spanish Fort
7361 Spanish Fort Boulevard
Spanish Fort, Alabama 36527
Additional instructions/notes: Administration upload agreement to BCAP with Frank Lundy as Originator.