Meeting Type: BCC Regular Meeting
Meeting Date: 7/18/2023
Item Status: New
From: Beth Hodges, Budget Director; Heather Gwynn, Sales Tax Coordinator
Submitted by: Shelby Middleton, Audit Compliance Officer
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ITEM TITLE
Title
Computer Software Support Agreement and Addendum with Delta Computer Systems, Inc. for Sales and Use Tax Department
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Computer Software Support Agreement and Addendum between the Baldwin County Commission and Delta Computer Systems, Inc., for computer software, with a new monthly rate in the amount of $1,191.25 effective October 1, 2023, and shall remain in effect for one (1) year, and shall automatically renew at each annual period.
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BACKGROUND INFORMATION
Background: This agreement assures that all software listed on the addendum provided by Delta Computer Software Inc. is following all applicable laws, rules, and regulations. When the laws change, Delta will provide updated programs to remain in compliance with the legislation.
Previous Commission action/date: 09/20/2022 - Approved and authorized the Chairman to sign the Computer Software Agreement and Addendum for the Sales Tax Department.
FINANCIAL IMPACT
Total cost of recommendation: $14,295.00
Budget line item(s) to be used: 10051750.5235
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Agreement/Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative staff and Beth Hodges
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administrative staff have Chairman sign Computer Support Agreement and Addendum and mail to:
Delta Computer Systems, Inc.
1085 Tommy Munro Drive
Biloxi, MS 39532
Additional instructions/notes: Administration - add to Tickler