Meeting Type: BCC Regular Meeting
Meeting Date: 7/1/2025
Item Status: New
From: Roger H. Rendleman, County Administrator; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
______________________________________________________________________
ITEM TITLE
Title
Amendment No. 2 to Subrecipient Agreement Number DR-21-001 with Alabama Department of Economic and Community Affairs
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STAFF RECOMMENDATION
Recommendation
Approve Amendment No. 2 to Subrecipient Agreement Number DR-21-001 between the Baldwin County Commission and the State of Alabama, Alabama Department of Economic and Community Affairs (ADECA), addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the Baldwin County Commission’s approved Local Recovery Plan (LRP).
Amendment No. 2 to Baldwin County’s CDBG-DR Subrecipient Agreement with ADECA establishes the implementation budget allocations of $100,000.00 for Administration, $19,169,010.00 for Housing Recovery Activities, and $24,092,676.00 for Non-Housing Recovery Activities. The amendment also extends the period of performance through October 31, 2028.
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BACKGROUND INFORMATION
Background: On December 19, 2023, the Baldwin County Commission approved the Subrecipient Agreement No. DR-21-001, between Baldwin County Commission and the Alabama Department of Economic and Community Affairs (ADECA), concerning Federal Community Development Block Grant - Disaster Recovery (CDBG-DR) funds in the amount of $1,000,000 for the development of the Local Recovery Plan for Hurricanes Sally and Zeta. The Local Recovery Plan provides an assessment of remaining recovery needs within the county and proposes programs that invest the CDBG-DR funds into the community to meet the assessed disaster recovery needs.
On September 17, 2024, the Baldwin County Commission approved Amendment No. 1 to Agreement Number DR-21-001 that amended and replaced sections of the Agreement, including Section III., Subsection A., Subsection B., and Subsection C., Section IV., Subsection A., Section VI., Section VIII., Subsection A., Section IX., Subsection G. and Subsection P., and Attachments A and B of Agreement Number DR-21-001, dated October 17, 2023.
Previous Commission action/date:
May 6, 2025 - The BCC approved the Third Amendment to Contract for Professional Services with MB3 Inc. d/b/a Civix for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward.
The following clauses were added to Section 6.5 of the agreement and included
in Attachment A:
a) Title VI, Civil Rights Act of 1964
b) Section 109, Housing & Community Development Act of 1974
c) Section 504 Rehabilitation Act of 1973
d) Age Discrimination Act of 1975
e) Equal Employment Opportunity
f) Section 3 Compliance
g) Section 3 Plan
h) Section 402 of the Vietnam Veterans Act
i) Alabama Beason-Hammon Act
j) Conflict of Interest
k) Audits, Records keeping and retention
The term and cost of the contract remain unaffected by this Amendment.
February 18, 2025 - The BCC approved the Second Amendment to the Contract for Professional Services with MB3 Inc. d/b/a Civix in the amount of $50,000.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward.
November 5, 2024 - The BCC approved the First Amendment to the Contract for Professional Services with MB3 Inc. d/b/a Civix in the amount of $211,345.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward.
September 17, 2024 - The BCC approved Amendment No. 1 to Subrecipient Agreement Number DR-21-001 between the Baldwin County Commission and ADECA addressing recovery from Hurricanes Sally and Zeta, including unmet housing, infrastructure, economic development, mitigation, and other eligible unmet needs, as described in the Baldwin County Commission’s approved LRP.
September 3, 2024 - The BCC adopted Resolution #2024-155 of the Baldwin County Commission, approving the Baldwin County LRP for DR-4563 and DR-4573.
August 20, 2024 - The BCC adopted Resolution #2024-150 of the Baldwin County Commission approving the Baldwin County Commission CDBG-DR Language Access Plan for Limited English Proficiency Persons.
August 6, 2024 - The BCC conducted a Public Hearing regarding the adoption of the CDBG-DR CPP. Following the Public Hearing, the BCC adopted Resolution #2024-147 of the Baldwin County Commission approving the CDBG-DR CPP.
March 5, 2024 - The BCC awarded the Contract to MB3 Inc. d/b/a Civix in the amount of $370,081.00 for the Planning Phase of the General Grant and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorize the Chairman to execute the Contract.
December 19, 2023 - The BCC accepted the CDBG-DR sub-award from ADECA in the amount of $1,000,000 for the development of a LRP to identify local unmet needs resulting from Hurricanes Sally and Zeta in 2020 through outreach and coordination with impacted stakeholders; and approved the Subrecipient Agreement No. DR-21-001, with ADECA; and authorized the Chairman to execute the agreement and any related documents.
November 7, 2023 - The BCC approved the RFP for General Grant Coordination and Management, Project Management, and Capacity Building for the CDBG-DR Subaward and authorized the Purchasing Director to advertise the RFP; and authorized the Chairman/Purchasing Division Commissioner for the BCC to approve any necessary addendums or clarifications if required after the RFP is advertised.
November 16, 2022 - The BCC authorized staff to proceed with preparing a RFP document for the development of the CDBG-DR LRP for Baldwin County.
October 4, 2022 - The BCC approved and authorized the Chairman to execute a letter to ADECA providing comments in response to the CDBG-DR Draft Action Plan.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents? Yes
Reviewed/approved by: Pending legal review by County Attorney. (KDT)
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff obtain Chairman’s signature on Amendment No. 2 to Agrmt Number DR-21-001 and email to ADECA.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Chloe Moyers, Chloe.Moyers@adeca.alabama.gov
cc:
Trent Williams, Trent.Williams@adeca.alabama.gov
Tammy Perdew, Tammy.Perdew@adeca.alabama.gov
Roger Rendleman
Brian Underwood
Katrina Taylor
Shelby Middleton
Taylor Bufkin
Additional instructions/notes: Administration - append the executed Amendment No. 2 to original agreement approved on December 19, 2023 (8019).