Meeting Type: BCC Regular Meeting
Meeting Date: 5/21/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Ann Simpson, BRATS Director; Brian Underwood, Grants Director; Jessica Stonesifer, Director of Facilities Management
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG26-15 - Purchase and Installation of Fence and Gates at Baldwin County BRATS Facility Located at 918 Fairhope Avenue, Fairhope, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Change Order No. 1 for 50 additional remotes needed for gate operators in the amount of $2,500.00 with Howell Fencing for the Purchase and Installation of Fence and Gates at the Baldwin County BRATS Facility located at 918 Fairhope Avenue, Fairhope, Alabama.
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BACKGROUND INFORMATION
Background: The Director of Facilities and Maintenance is submitting for Commission approval Change Order No. 1 for 50 additional remotes needed for gate operators for the Purchase and Installation of Fence and Gates at the Baldwin County BRATS Facility located at 918 Fairhope, Avenue, Fairhope, Alabama.
The original construction cost of $45,888.00 will be increased to the new construction cost of $48,388.00 and will not increase the construction time.
80% of this project will be funded by Federal Transit Administration grant funds (Section 5307 / 5339 Capital and Operating Assistance for Baldwin County/BRATS Fairhope-Daphne, AL UZA) and 20% matched by County funds.
Previous Commission action/date:
03/17/2026 meeting: Awarded Bid #WG26-15 for the Purchase and Installation of Fence and Gates at the Baldwin County BRATS Facility located at 918 Fairhope Avenue, Fairhope, Alabama, to the lowest bidder, Howell Fencing, for Option 2 in the amount of $45,888.00 as per the Award Listing and authorize the Chairman to execute the Contract.
01/20/2026 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Purchase and Installation of Fence and Gates at the Baldwin County BRATS Facility located at 918 Fairhope Avenue, Fairhope, Alabama; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: $2,500.00 - 80% FTA Grant funds and 20% County funds.
Budget line item(s) to be used: 14351935.52310 Repairs & Maint Buildings
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/21/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Admin - append Change Order No. 1 to Contract #9858 and extend 60 days.