Meeting Type: BCC Regular Meeting
Meeting Date: 1/28/2025
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Asst. County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: John Sedlack, Project Coordinator
______________________________________________________________________
ITEM TITLE
Title
County Road 64 Clearing and Grubbing - Permission to Advertise
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Purchasing Director to place a competitive bid for the County Road 64 Clearing and Grubbing Project; and
2) Approve the Chairman to execute any project related documents.
End
BACKGROUND INFORMATION
Background: The County Road 64 Widening Capacity Project has multiple utility conflicts along the entire corridor. To help keep the project moving forward, clearing and grubbing will be performed to allow the utility companies to start relocation, while right-of-way acquisition and final plans are completed.
Previous Commission action/date:
April 5, 2022 - The Commission approved Resolution #2022-067 and a funding agreement between the Baldwin County Commission and the Alabama Department of Transportation for right-of-way acquisition for the widening, resurfacing and intersection improvements on County Road 64 from State Road 181 to Montelucia Way using 80% Federal funds and 20% County matching funds.
October 1, 2019 - The Commission approved Resolution #2020-011 and submitting a Letter of Intent to use Federal Funds for the County Road 64 Capacity Improvement Project to the Alabama Department of Transportation (ALDOT) as part of the project initiation process.
July 16, 2019 - The Commission waived Baldwin County Commission Policy #9.10 - Engineering and Surveying Services and approved on-call consultant, Volkert, Inc., to perform design services for the County Road 64 Capacity Improvements Project, with design fees not to exceed $526,142.00. The Eastern Shore Metropolitan Planning Organization (ESMPO) funded 80% of the design fees and the County provided the 20% local match.
April 16, 2019 - The Commission approved Resolution #2019-059 and a funding agreement between the Baldwin County Commission and the Alabama Department of Transportation for the Preliminary Engineering to 3-Lane County Road 64 from State Route 181 to County Road 54 East and installation of a Roundabout.
FINANCIAL IMPACT
Total cost of recommendation: $1,000.00 (Estimated Advertising Cost)
Budget line item(s) to be used: HW18068000-4CONTRCN-4CONTR SRV-4.ADVERTISE
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Highway Department Pre-Construction staff will submit advertisement to Purchasing Director to place a competitive bid once plans and contracts are complete.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A