Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Termination of AIA Agreement with Mott MacDonald Architects, Inc. for Architectural Services for Renovations of the Baldwin County Courthouse Located in Bay Minette, Alabama
End
STAFF RECOMMENDATION
Recommendation
Terminate the AIA Agreement for architectural services with Mott MacDonald Architects, Inc., for the renovations of the Baldwin County Courthouse located in Bay Minette, approved by the Baldwin County Commission during its June 6, 2023, regular meeting (Agenda Item CE1), and authorize the Chairman to execute a Notice of Termination letter to Mott MacDonald Architects, Inc., as required in Article 4 of the Agreement, said termination effective July 13, 2023.
End
BACKGROUND INFORMATION
Background: The Commission approved the AIA Agreement for architectural services with Mott MacDonald Architects, Inc., during the June 6, 2023, meeting. The Commission directed staff during the June 20, 2023, work session to submit an agenda item canceling the AIA Agreement with Mott MacDonald Architects, Inc., executed on June 20, 2023, for renovations of the Baldwin County Courthouse Circuit Court Division located in Bay Minette, Alabama. The Commission decided due to structural changes, the cost would be extremely high to renovate the old Circuit Clerk area of the Courthouse. The Commission is reviewing other options to address the total needs of the Court System, including the need for additional courtrooms. The AIA Agreement states under Article 4 - Termination, Suspension or Abandonment section “either the Architect or the Owner may terminate this Agreement after giving no less than seven (7) days written notice if the project is suspended for more than 90 days or if the other party substantially fails to perform in accordance with the terms of this Agreement.”
Previous Commission action/date:
06/06/2023 meeting: Approved the AIA Agreement for the architectural services with Mott MacDonald Architects, Inc., for the Renovations of the Baldwin County Courthouse located in Bay Minette in the amount of 6.5% of the construction cost plus normal reimbursable expenses and authorized the Chairman to execute the Agreement.
09/20/2022 meeting: Approved the FY 23 budget $1,000,000.00 for the Renovations of Baldwin County Courthouse for Circuit Court division.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/05/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Architect
Additional instructions/notes: N/A