Meeting Type: BCC Regular Meeting
Meeting Date: 11/5/2024
Item Status: New
From: Roger Rendleman, County Administrator and Interim Clerk/Treasurer
Submitted by: Christie Bezoari, Accounting Manager
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ITEM TITLE
Title
Resolution #2025-028 - Authorization for Chairman and Clerk/Treasurer to Sign Bank Documents for Fiscal Year 2025
Body
STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2025-028, authorizing Chairman Matthew P. McKenzie and Interim Clerk/Treasurer Roger H. Rendleman to sign all necessary bank documents such as the bank signature cards, bank resolutions, bank night depository agreements, and any other necessary supporting documents that must be updated.
End
BACKGROUND INFORMATION
Previous Commission action/date: 11/07/2023 - The Commission adopted Resolution #2024-036, authorizing Chairman Billie Jo Underwood and Interim Clerk/Treasurer Roger H. Rendleman to sign all necessary bank and purchasing card documents such as bank signature cards, bank resolutions, merchant services documents, bank night depository agreements, etc. The Resolution also removed the previous Chairman, Charles F. Gruber, and the previous Clerk/Treasurer, Adria Cian Harrison from the approved signature lists.
Background: For Fiscal Year 2025, various bank documents need to be updated with the new Chairman’s information. This action authorizes the new Chairman and Clerk/Treasurer to sign all such documents and removes the bank signature authorization of the prior Chairman, Billie Jo Underwood.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: TIME SENSITIVE - As soon as document is signed, please email copy to Christie Bezoari at Accounting.
Individual(s) responsible for follow up: Administration staff and Finance and Accounting staff
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Administration staff: Have Chairman sign Resolution.
Finance and Accounting staff: Have Chairman sign bank documents and deliver them to the banks.
Additional instructions/notes: N/A