Meeting Type: BCC Regular Meeting
Meeting Date: 7/21/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Teddy Faust, Revenue Commissioner
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-35 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commission
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STAFF RECOMMENDATION
Recommendation
Extend Bid #WG25-35 for the Provision of Off-Site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commission with Peregrine Corporation for an additional twelve (12) months at the same prices, terms and conditions as stated in the original bid award on August 5, 2025. The extension will expire on August 5, 2027.
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BACKGROUND INFORMATION
Background: The Revenue Commissioner is requesting that the Baldwin County Commission extend the bid for the Provision for Off-site Printing, Imaging and Mailing of Tax Notices with Peregrine Corporation, that was awarded on August 5, 2025. The bid specifications contained a stipulation that the bid could be extended for up to two (2) additional years, in twelve (12) month increments by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions as stated in the bid. The vendor has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on August 5, 2027. Award Listing attached for review.
Previous Commission action/date:
08/05/2025 meeting: Awarded Bid #WG25-35 for the Provision of Off-Site Printing, Imaging and Mailing of Tax Notices to Peregrine Corporation per the Award Listing.
FINANCIAL IMPACT
Total cost of recommendation: Approximately $158,000.00 (Including Postage)
Budget line item(s) to be used: 10051600.52520 Rev Comm Postage & 12051810.52520 Reappraisal Postage
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/21/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A