Meeting Type: BCC Regular Meeting
Meeting Date: 8/6/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Stacy Appleton, Design Tech III
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ITEM TITLE
Title
Realign River Road from County Road 68 Extension to End of Maintenance - Permission to Advertise
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Purchasing Director to place a competitive bid for the realignment of River Road from County Road 68 Extension to End of Maintenance; and
2) Approve the Chairman to execute any project related documents.
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BACKGROUND INFORMATION
Background: This project is located on River Road in the Styx River Community. The existing roadway is within the floodway of Styx River and has experienced numerous flooding events over the years, causing roadway failures, ditch erosion, and loss of access to property. The existing alignment of River Road crosses the Flat Creek floodplain at or near ground level. This road regularly experiences overtopping from headwater flooding (Flat Creek) and tailwater flooding (Styx River).
This project will relocate and improve the creek crossing, providing safer access for residents, reducing flooding and improving water quality in downstream streams and rivers.
Previous Commission action/date:
September 20, 2022 - The Commission adopted Resolution #2023-166, Resolution #2022-165, and approved the Fiscal Year 2023 Budget allocating $2,450,000.00 for construction and construction engineering and inspection (CE&I).
April 02, 2024 - The Commission approved the allocation of American Rescue Plan Act (ARPA) funds in the amount of $2,085,127.20 for the cost of the Drainage Improvements along River Road Project, including the construction of a new bridge over Flat Creek, and relocating the road and bridge crossing outside of the effective floodway for Styx River to mitigate flooding impacts and improve safety; and adopted Resolution #2024-085 of the Baldwin County Commission allocating up to $2,085,127.20 of the ARPA funds for the Drainage Improvements along River Road Project.
FINANCIAL IMPACT
Total cost of recommendation: TBD from American Rescue Plan Act funds
Budget line item(s) to be used: HW22130.4CONTRCN.4CONTR SRV.4ADVERTISE
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: The Highway Department Pre-Construction Staff will submit an advertisement to Wanda Gautney, Purchasing Director, once the plans and contracts are complete. The Purchasing Director will then advertise for a competitive bid.
Budget staff to make budget transfer when the Gulf Coast media invoice is received.
Cc: Lynda Demko
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A