Meeting Type: BCC Regular Meeting
Meeting Date: 8/5/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Baldwin County Resurfacing Projects 2025: Group #1RA/BCR-2025-1RA
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STAFF RECOMMENDATION
Recommendation
Award the bid for Baldwin County Resurfacing Projects 2025: Group #1RA/BCR-2025-1RA to the lowest bidder, HCL Contracting, LLC, Bid Amount $971,005.35 for Alternative 2 (All labor only); Construction Time: 45 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on July 16, 2025, at 1:30 p.m. Three (3) bids were received. The lowest bid was received from HCL Contracting, LLC, in the bid amount of $971,005.35 for Alternative 2 (All labor only). The County will use the annual asphalt bid to supply the mix at an estimated cost of $1,991,831.77 with the estimated total project cost to be $2,962,837.12. Mark Acreman, Assistant County Engineer, reviewed the bid responses and has submitted the certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder, HCL Contracting, LLC, in the amount of $971,005.35. Bid Tabulation attached.
Previous Commission action/date:
10/01/2024 meeting: Authorized the Purchasing Director to place a competitive bid for Fiscal Year 2025 Resurfacing Projects as the design plans and specifications are completed.
FINANCIAL IMPACT
Total cost of recommendation: $971,005.35 (estimated total project cost including asphalt $2,962,837.12)
Budget line item(s) to be used: Various Highway Project Accounts
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/05/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: Admin - Upload to Contracts