Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2019
Item Status: New
From: Wanda Gautney, Purchasing Director/Todd Stewart, Architect
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quotes for the Interior Build-out of a Portion of the Second Floor of the Baldwin County Fairhope Satellite Courthouse
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject the three (3) quotes received for the interior build-out of a portion of the second floor of the Fairhope Satellite Courthouse project; and
2) Authorize the Purchasing Director and Architect to place a competitive bid for the project.
End
BACKGROUND INFORMATION
Previous Commission action/date:
01/15/2019 meeting: Authorized the Purchasing Director to solicit a quote for Architectural services for the design of the completion of the second floor of the Fairhope Satellite Courthouse and bring the Architect proposal back to the Commission for approval.
02/19/2019 meeting: Approved the quote from Adams Stewart Architects, LLC, in the amount of $1,195.00 to prepare a schematic design and construction estimate for the completion of the second floor of the Fairhope Satellite Courthouse for Commission approval and authorize the Chairman to sign the attached proposal for services.
03/19/2019 meeting: Approved the final design for the completion of a portion of the second floor of the Fairhope Satellite Courthouse and authorized the Purchasing Director and Architect to solicit quotes for the Public Works project.
Background: Quotes were received in the Purchasing Office on April 8, 2019 at 10:30 a.m. It was sent to five (5) vendors. Three (3) quotes were received as per the attached tabulation. All quotes received for the interior build-out of a portion of the second floor of Fairhope Satellite Courthouse exceeded the $50,000.00 public works limit and therefore will need to be rejected. The cost estimate is approximately $61.00 per square. Staff recommendation is to reject the quotes received and authorize the Purchasing Director and Architect to place a competitive bid for this project. Tabulation attached for review.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/16/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors & Advertise Bid
Additional instructions/notes: N/A