Meeting Type: BCC Regular Meeting
Meeting Date: 4/15/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tucker Stuart, Operations Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-10 - Provision of Crushed Aggregates for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
As it relates to Competitive Bid #WG25-10 - Provision of Crushed Aggregates, take the following actions:
1) RESCIND the action taken by the Baldwin County Commission during its March 18, 2025, Regular Meeting, related to Agenda Item CE1, more specifically the Award Listing for Area 300 Delivery of Crushed Limestone Base 825-B, which was awarded to Stephens Trucking Company, Inc., (Primary Bid) and Slats Lucas Aggregates Alabama, LLC (Secondary Bid); and
2) AWARD Area 300 Delivery of Crushed Limestone Base 825-B to C.R. Pate Logging, Inc., (Primary Bid) and Stephens Trucking Company, Inc., (Secondary Bid) as per the corrected Award Listing.
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BACKGROUND INFORMATION
Background: Following the bid award for Competitive Bid #WG25-10 - Provision of Crushed Aggregates, Highway Department staff advised there was a mistake on the Award Listing for Area 300. C.R. Pate Logging, Inc., was the lowest bidder at $52/Ton and Stephens Trucking was the secondary at $56/Ton. Staff recommends the Commission rescind the award made to Stephens Trucking Company, Inc., (Primary Bid) and Slats Lucas Aggregates Alabama, LLC (Secondary Bid) and award the bid to C.R. Pate Logging, Inc., (Primary Bid) and Stephens Trucking Company, Inc., (Secondary Bid) for Area 300 Delivery of Crushed Limestone Base 825-B. Corrected Award Listing attached for review.
Previous Commission action/date:
03/18/2025 meeting: Awarded Bid #WG25-10 for the Provision of Crushed Aggregates to C.R. Pate Logging, Inc., Couch Aggregates, LLC, Martin Marietta Materials, Inc., Slats Lucas Aggregates Alabama, LLC, Stephens Trucking Company, Inc., and Vulcan Materials Company, Inc., per the Award Listings for each category of headings.
01/21/2025 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Crushed Aggregates for the Baldwin County Commission; and 2) Further, authorized the Chairman / Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/15/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A