Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Sheriff Anthony Lowery / Kim Kelly, Director of Sheriff’s Dept. Budget & Finance
Submitted by: Wanda Gautney, Purchasing Department
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ITEM TITLE
Title
Agreement for the Purchase of Axon Enterprise, Inc. TASER Energy Weapons for the Baldwin County Sheriff’s Office
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Agreement between the Baldwin County Commission, Baldwin County Sheriff’s Office and Axon Enterprise, Inc., for the purchase of TASER hardware, accessories, warranty and services in the total amount of $1,545,588.00 which will be paid over a three (3) year period; and
2) Authorize the Chairman to execute the Agreement.
Contract is effective for three (3) years from date of execution and will automatically renew for an additional two (2) years with an option to cancel with thirty (30) written notice by either party.
The Tasers are being purchased via the Sourcewell National Purchasing Contract.
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BACKGROUND INFORMATION
Background: The Commission budgeted during FY 2025 the purchase of 330 Taser’s for the Baldwin County Sheriff’s Department. The current X2 Tasers that the Sheriff’s Department has are outdated, and parts are no longer available for the Tasers. The Sheriff’s Department would like to purchase the Axon Taser 10 equipment. The Agreement from Axon Enterprise, Inc., is in the total amount of $1,545,588.00 for 330 Tasers which includes hardware, accessories, warranty and services. The cost will be broken down over a three (3) year period as follows:
The first payment for FY 24-25 will be due in January 2025 in the amount of $345,306.00; and
Year two (2) in the amount of $600,041.00 will be due in January 2026; and
Year three (3) payment in the amount of $600,041.00 will be due in January 2027. The last two (2) remaining years of the Contract are for warranty which is covered in the original cost paid years 1-3 for the Tasers.
The Tasers will be purchased off the Sourcewell National Purchasing Contract. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by Sourcewell that all Alabama entities may use the Sourcewell national purchasing cooperative as long as it is first verified whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the Tasers listed on the Sourcewell Contract are cheaper than the State of Alabama contract.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: FY2025 - $345,506.00; FY2026 - $600,041.00; FY2027 -$600,041.00 for a total contract amount of $1,545,588.00
Budget line item(s) to be used: 10052100.51500 Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Axon Enterprise, Inc., Agreement
Reviewed/approved by: County Attorney, Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor & Execution of Agreement
Additional instructions/notes: N/A