Meeting Type: BCC Regular Meeting
Meeting Date: 3/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Architect, David Sawicki, JMR+H Architecture, PC; Buford King, Director of Facilities and Maintenance; Brian Underwood, Grants Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Purchase and Installation of New HVAC Equipment for Baldwin County Fairhope Satellite Courthouse for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 with Tindle Construction, LLC, in the credit amount of ($10,232.25) on the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse and authorize the Chairman to execute the Change Order.
End
BACKGROUND INFORMATION
Background: The Architect, Dave Sawicki, with JMR+H Architecture, PC, is submitting for Commission approval Change Order #1 in the credit amount of ($10,232.25) on the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse. The original contract included a $10,000.00 contingency allowance along with 5% overhead and profit markup on the deducted amounts. $255.00 of the original contingency allowance was used to furnish a new hurricane pad due to the existing concrete pad deterioration. The remaining balance of the $10,000.00 contingency allowance is $9,745.00. The 5% overhead and profit markup on $9,745.00 remaining contingency allowance totals $487.25 for a total credit amount of $10,232.35.
The original construction cost of $560,500.00 will be decreased to the new construction cost of $550,267.75.
See attached Summary of Previous ARPA Commission Action
Previous Commission action/date:
08/20/2024 meeting: 1) Awarded the bid for the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse to the lowest responsible and responsive bidder, Tindle Construction, LLC, in the bid amount of $560,500.00, Completion time: 90 Working days after materials are received; and 2) Authorized the Chairman to execute the Contract.
06/04/2024 meeting: 1) Approved the specifications and authorized the Purchasing Director and Architect, JMR+H Architecture, PC, to place a competitive bid for the Purchase and Installation of New HVAC Equipment at the Baldwin County Fairhope Satellite Courthouse; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
04/18/2023 meeting: 1) Adopted Resolution #2023-064 of the Baldwin County Commission allocating up to $669,000.00 of ARPA funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Baldwin County Fairhope Satellite Courthouse located at 1100 Fairhope Avenue, Fairhope, Alabama; and 2) Approved and authorized the Chairman to execute the AIA Professional Services Contract with JMR+H Architecture, PC, in the amount of 8.25% of the construction cost for the design of ventilation system improvements in the Baldwin County Fairhope Satellite Courthouse.
FINANCIAL IMPACT
Total cost of recommendation: $10,232.25 credit to the County.
Budget line item(s) to be used: FAAFHHVC23.9ARPA.0FHOPE HVC.0CO/BUILD
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 03/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A