Meeting Type: BCC Regular Meeting
Meeting Date: 9/17/2024
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Management Control Agreement with Baldwin County Sheriff’s Office for Administration of Computer Systems and Network Infrastructure
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Terminate the Management Control Agreement effective September 17, 2024, between the Baldwin County Commission and the Baldwin County Sheriff’s Office approved during the May 16, 2023, Baldwin County Regular Meeting (Agenda Item CH2); and
2) Approve and authorize Chairman to execute the Management Control Agreement between the Baldwin County Commission and Baldwin County Sheriff’s Office for the administration of computer systems and network infrastructure which interfaces with the Alabama Criminal Justice Information Center (ACJIC) network.
The term of the Agreement shall be from the date of full execution and will continue until terminated by either party with a thirty (30) day written notice.
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BACKGROUND INFORMATION
Background: The Communications and Information Systems Department (CIS) provides network and computer support for the Baldwin County Sheriff’s Office. In order to be in compliance with the most current ACJIC Policy for access to the National Crime Information Center (NCIC) systems and to meet audit requirements, the Baldwin County Sheriff’s Office is required to have an updated Management Control Agreement in place with the county providing the Sheriff’s Office managed control over those portions of the network and systems that interface directly or indirectly with the ACJIC network.
Previous Commission action/date: 05/16/2023 meeting: Approved the Management Control Agreement with the Baldwin County Sheriff’s Office related to administration of computer systems and network infrastructure which interface with the Alabama Criminal Justice Information Center (ACJIC) network.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Brad Hicks, County Attorney, approved identical agreement
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: CIS - Brian Peacock to coordinate with the Baldwin County Sheriff’s Office staff for implementation.
Commission Administration - have Chairman execute the agreement and courier copy to Sheriff Lowery.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: Administration - upload agreement to Contracts; mark old one inactive.