Meeting Type: BCC Regular Meeting
Meeting Date: 5/5/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Anu Gary, Administrative Services Manager, Barbara Pate, Commission Executive Assistant
Submitted by: Jeanette Brown, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of One (1) New Copy Machine for the Baldwin County Commission Office Located in Foley, Alabama
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Rental Agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Location: Baldwin County Commission Office - Foley, Alabama
Model: Sharp BP-71C45
Price: $235.08/month
Excess Charge/copy: $0.0055 B/W / $0.0455 Color
End
BACKGROUND INFORMATION
Background: The current copy machine lease agreement for Baldwin County Commission Office located in Foley has expired. Sharp Electronics Corporation has submitted a rental agreement to replace the old copy machine with a new machine. The rental agreement is for thirty-six (36) months off the State of Alabama bid and will include all supplies, toner and developer.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $2,820.96 annually.
Budget line item(s) to be used: 10051993.52210 (Rental Expense)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/05/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A