Meeting Type: BCC Regular Meeting
Meeting Date: 11/21/2023
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Correction to Agenda Item CE10 - November 7, 2023, Regular Meeting
End
STAFF RECOMMENDATION
Recommendation
Due to a typographical error, correct for the record the action taken during the November 7, 2023, Baldwin County Commission Regular meeting (Agenda Item CE10), related to the rental of one new copy machine from Sharp Electronics Corporation for the Baldwin County Revenue Commission Appraisal Office, for the copier model to be listed as BP-70C31, instead of MX-3071.
End
BACKGROUND INFORMATION
Background: Sharp Electronics Corporation has submitted a revised rental agreement for the Revenue Commission Appraisal Office that was previously approved during the November 7, 2023, meeting for thirty-six (36) months which includes all supplies, toner, and developer as stated in the agreement. The Rental Agreement that was executed on November 7, 2023, had the wrong copy machine model number listed.
Previous Commission action/date:
11/07/2023 meeting: Approved and authorized the Chairman to execute the rental agreements with Sharp Electronics Corporation for the rental of three (3) new copy machines off the State of Alabama bid for thirty-six (36) months effective the date of execution as followed:
Location: Baldwin County Revenue Commission Appraisal Office, Robertsdale, AL
Model: MX-3071
Price: $126.25/per month
Excess Charge Per Copy: $0.0079 B/W copy, $0.0450 Color copy
Location: Baldwin County Judge of Probate Office, Fairhope Satellite Courthouse
Model: MX-B376WH
Price: $48.74/per month
Excess Charge Per Copy: $0.0092 B/W copy
Location: Baldwin County Judge of Probate Office, Foley Satellite Courthouse
Model: MX-B376WH
Price: $49.68/per month
Excess Charge Per Copy: $0.0092 B/W copy.
FINANCIAL IMPACT
Total cost of recommendation: $126.25 per month ($1,515.00 Annually)
Budget line item(s) to be used: 12051810.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/21/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Administration - replace agreement in Contracts.