Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Addendum to Microsoft Volume Licensing Agreement
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STAFF RECOMMENDATION
Recommendation
Approve and authorize Chairman to execute the Program Signature Form between Baldwin County Commission and Microsoft Corporation for the Communications and Information Systems Department to access additional Microsoft Licensing included in the Microsoft Licensing Agreement, originally approved on October 19, 2021.
The current agreement commenced October 1, 2021, and expires September 30, 2024.
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BACKGROUND INFORMATION
Background: The Volume Licensing Enrollment is an Enterprise Agreement for 1082 qualified users along with hardware license needed to support Baldwin County Commission’s infrastructure. The executed Program Signature Form will allow Yammer Enterprises to be available to the CIS Department at no additional cost. Yammer Enterprises is included in the current agreement, however, at the time of execution, the Program Signature Form was not completed to activate licensing.
Previous Commission action/date: October 19, 2021: Approved the Microsoft Volume Licensing Agreement and authorized Chairman to sign any related documents.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Brad Hicks, County Attorney, reviewed/approved October 7, 2021
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration, CIS Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration staff, email signed documentation to Software House International (SHI) representative, Trevor Golden (Trevor_Golden@SHI.com)
SHI: Submit documentation to Microsoft for full execution
Susan Marino - provided Administration staff with a fully executed copy of Program Signature Form
Additional instructions/notes: Administration - add to tickler, once fully executed form is received, append to original agreement and reupload to Contracts