Meeting Type: BCC Regular Meeting
Meeting Date: 2/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director / Renis Jones, PH & J Architects, Inc.
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Release and Settlement Agreement Relating to Construction of New Female Housing Addition to Baldwin County Corrections Center and Renovations of Adjacent Buildings Located in Bay Minette, Alabama
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Release and Settlement Agreement between Baldwin County Commission and PH & J Architects, Inc., relating to Change Order #2 on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama.
End
BACKGROUND INFORMATION
Background: The Architect, PH & J Architects, Inc., is submitting for Commission approval the Release and Settlement Agreement relating to Change Order #2 that was approved during the September 17, 2024, Commission meeting. The security ceilings on the 5th floor Mezzanine were missed when the project was originally designed by PH & J Architects. PH & J Architects submitted a check to the Commission in the amount of $100,000.00 dated September 3, 2024, reimbursing the Commission toward the Change Order. The Release and Settlement Agreement will release PH & J Architects from any claims that Baldwin County Commission may have related to the Fifth-Floor ceiling from the date of this executed Agreement. Staff recommends the Commission authorize the Chairman to execute the Release and Settlement Agreement.
Previous Commission action/date:
09/17/2024 meeting: Approved Change Order #2 in the amount of $381,958.71 with Wharton-Smith, Inc., on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama, and authorized the Chairman to execute the Change Order.
09/19/2023 meeting: Approved Change Order #1 in the amount of $285,801.00 with Wharton-Smith, Inc., on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama, and authorized the Chairman to execute the Change Order for the fabrication of 3rd floor Mezzanine steps and railings in each of the dayrooms and at the Mezzanine corridors and to provide eight (8) security hollow metal fixed/window frames and for adding aluminum window screens on the existing Jail building.
01/21/2020 meeting: Approved the AIA Contract for the architectural services with PH & J Architects, Inc., for the construction of a new female housing addition and renovations to the Baldwin County Corrections Center in the amount of 6.9% of the construction cost for the new female facility and 7.2% of the construction cost on all renovation work at the existing Corrections facility plus normal reimbursable expenses and authorized the Chairman to execute the Contract.
08/04/2020 meeting: 1) Approved an Amendment to the AIA Contract for the architectural services with PH & J Architects, Inc., to add the Renovations of the old City of Bay Minette Municipal Building purchased from the City of Bay Minette for the New Baldwin County Sheriff’s Office in the amount of 6.5% of the construction cost; and 2) Included the demolition and removal of the existing water tank located on the jail site for architectural services in the amount 7.2% of the demolition cost and authorized the Chairman to execute the Amendment.
10/20/2020 meeting: Authorized the Purchasing Director to advertise for the Pre-Qualification of Contractors for the construction of a new female housing addition to the Baldwin County Correction Center and renovations of adjacent buildings located in Bay Minette, Alabama.
12/15/2020 meeting: Approved the following five (5) pre-qualification applications of contractors for the construction of a new female housing addition to the Baldwin County Correction Center and renovations of adjacent buildings located in Bay Minette, Alabama: Wharton-Smith, Inc., Rabren General Contractors, L.P. of Auburn, Orocon Construction, LLC, White-Spunner Construction, Inc., and Carmon Construction, Inc.
03/16/2021 meeting: Awarded the bid to the lowest bidder, Wharton-Smith, Inc., for the construction of a new Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings located in Bay Minette as follows and authorized the Chairman to execute all necessary documents once approved by the County Attorney. Base Bid Amount: $58,312,000.00; Alternate #1: $880,000.00 (New Jail Laundry Area); Alternate #2: $2,300,000.00 (Housing Tower A Elevator); Alternate #3: $479,000.00 (New Jail Staff Area); Total Amount: $61,971,000.00; Construction Time: 1575 days. Funding Source: Warrant Funds through Public Building Authority and the Sheriff’s Office reimbursing the County $479,000.00 for Alternate #3.
04/19/2022 meeting: Authorized the Chairman to execute the Certificate of Substantial Completion on the Renovations of the Baldwin County Sheriff’s Office Building located in Bay Minette, Alabama.
03/21/2023 meeting: Approved a credit to Wharton-Smith, Inc., in the amount of $80,000.00 on the construction of the new Female Housing Addition to the Baldwin County Corrections Center located in Bay Minette, Alabama.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 2/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Architect and Release & Settlement Agreement signed
Additional instructions/notes: N/A