Meeting Type: BCC Regular Meeting
Meeting Date: 6/2/2026
Item Status: New
From: Beth Hodges, Budget Director; Felisha Anderson, Director of Archives; Jessica Stonesifer, Director of Facilities and Maintenance; Harry D’Olive, Judge of Probate
Submitted by: Lynzie Clark, Senior Budget Accountant
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ITEM TITLE
Title
Resolution #2026-096 - Amending FY 2026 Budget - Mid-year Budget Adjustments
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STAFF RECOMMENDATION
Recommendation
Adopt Resolution #2026-096 amending the FY 2026 Budget (Resolution #2025-170 and Resolution #2025-171, adopted September 16, 2025) in order to reallocate various funds.
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BACKGROUND INFORMATION
Background: The Director of Archives and History respectfully requests the transfer of $25,000.00 from Archives and History - Salary & Wages to Archives and History - Contract Services and Historical (Bicentennial) - Contract Services in the amounts of $15,000.00 and $10,000.00, respectively. Said transfer will cover the need for additional temporary labor funding by utilizing unused salaries due to open/vacant positions.
December 31, 2026, marks the deadline for the use of all remaining ARPA funds, including interest. Concerning this, the Budget Director respectfully requests the transfer of $346,943.46 in unallocated interest earned for both ARPA and Revenue Replacement, $166,247.86 and $180,695.60, respectively, to be transferred to the Capital Projects fund. Said transfer will provide additional funding for current projects in progress and/or future projects.
The property insurance premium amounts for the newly opened Tower B, Female Housing Facility, Booking & Intake Room, and renovated Support Offices have recently been made available. The prorated 5-month FY 2026 insurance amount through June is $193,000.00 and the estimated FY26 / FY27 amount due July 2026 is $509,000.00, for a total estimated cost of $702,000.00. The Budget Director respectfully requests the use of $595,000.00 of available Contingency Reserves and the transfer of $107,000.00 from General Fund Buildings - Insurance Building and Contents to cover the cost impact of the initial year property insurance for the stated facilities.
The Director of Facilities and Maintenance respectfully requests the transfer of $175,000.00 from Non-Departmental - Projects to Facilities Management - Computer Support Services for the subscription to Brightly Software Inc., as a service (SaaS) for Real Time Infrastructure Asset Condition and Renewal Capital Management Software. The transfer will cover both software subscription and incidentals needed to obtain a fully functional system. Initial funding was established in the FY 2026 Budget.
The Director of Facilities and Maintenance respectfully requests the transfer of $90,000.00 from the General Fund Building Repairs and Maintenance Buildings to the Capital Project Fund Capital Outlay Improvements to provide additional resources for the Fairhope Court House HVAC Chiller Replacement project; the Bid exceeded the project’s available budget.
Due to the addition of the Special Primary Election and the Zoning District 3 Election, the Judge of Probate respectfully requests the increase of $241,000.00 to the Elections cost center to cover various election costs. An estimated $173,500.00 is reimbursable by the Office of the Secretary of State through General Fund Election Reimbursement and $67,500.00 payable by the Commission utilizing Commission Contingency.
Per the Financial Management Policy #8.22 Unassigned Balances should remain between 5%-10% of annual budget, less capital, following any needed allocations to Reserve Balances. The Budget Director respectfully requests the transfer of $5,000,00.00 of General Fund Unassigned Balance to the Capital Project Fund to be used for the Bay Minette Courthouse renovations. With the use of these funds, Unassigned Balances will be at 8%, remaining between the established ranges.
Previous Commission action/date: 09/16/2025, BCC Regular Meeting - Adoption of FY 2026 Budget.
FINANCIAL IMPACT
Total cost of recommendation: $6,579,943.46
Budget line item(s) to be used: See Resolution #2026-096 for accounts.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Budget Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration staff to upload Resolution #2026-096, Budget staff to create budget entry for Resolution #2026-096.
Additional instructions/notes: N/A