Meeting Type: BCC Regular Meeting
Meeting Date: 4/1/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW18068000 - County Road 64 Clearing and Grubbing for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the bid for Project No. HW18068000 - County Road 64 Clearing and Grubbing to the lowest bidder, Gibson Construction Services, LLC, in the Bid Amount of $246,244.16; Construction Time: 60 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on March 19, 2025, at 2:00 P.M. Six (6) bids were received. The lowest bid was received from Gibson Construction Services, LLC, in the bid amount of $246,244.16. The Baldwin County Assistant County Engineer, Mark Acreman, reviewed the bid responses and submitted the certified Bid Tabulation and a letter recommending that the bid be awarded to the lowest bidder, Gibson Construction Services, LLC. Bid Tabulation attached.
Previous Commission action/date:
01/28/2025 meeting: 1) Approved the Purchasing Director to place a competitive bid for the County Road 64 Clearing and Grubbing Project; and 2) Approved the Chairman to execute any project related documents.
04/02/2022 meeting: The Commission approved Resolution #2022-067 and a funding agreement between the Baldwin County Commission and the Alabama Department of Transportation for right-of-way acquisition for the widening, resurfacing and intersection improvements on County Road 64 from State Road 181 to Montelucia Way using 80% Federal funds and 20% County matching funds.
10/01/2019 meeting: The Commission approved Resolution #2020-011 and submitted a Letter of Intent to use Federal Funds for the County Road 64 Capacity Improvement Project to the Alabama Department of Transportation (ALDOT) as part of the project initiation process.
07/16/2019 meeting: The Commission waived Baldwin County Commission Policy #9.10 - Engineering and Surveying Services and approved on-call consultant, Volkert, Inc., to perform design services for the County Road 64 Capacity Improvements Project, with design fees not to exceed $526,142.00. The Eastern Shore Metropolitan Planning Organization (ESMPO) funded 80% of the design fees and the County provided the 20% local match.
04/16/2019 meeting: The Commission approved Resolution #2019-059 and a funding agreement between the Baldwin County Commission and the Alabama Department of Transportation for the Preliminary Engineering to 3-Lane County Road 64 from State Route 181 to County Road 54 East and installation of a Roundabout.
FINANCIAL IMPACT
Total cost of recommendation: $246,244.16
Budget line item(s) to be used: HW18068000.4CONTRCN .4CONTR SRV.4CONT111
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/01/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: Admin - Upload to Contracts