Meeting Type: BCC Regular Meeting
Meeting Date: 8/19/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Architect, David Sawicki, JMR+H Architecture, PC; Buford King, Director of Facilities and Maintenance; Brian Underwood, Grants Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Purchase and Installation of New HVAC Equipment for Baldwin County Fairhope Satellite Courthouse for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Certificate of Substantial Completion on the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse project.
End
BACKGROUND INFORMATION
Background: The Architect, Dave Sawicki, with JMR+H Architecture, PC, is submitting for Commission approval the Certificate of Substantial Completion on the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse. The contractor has several items remaining on the punch list that will be completed or corrected prior to receiving final payment.
See attached Summary of Previous ARPA Commission Action.
Previous Commission action/date:
03/18/2025 meeting: Approved Change Order #1 with Tindle Construction, LLC, in the credit amount of ($10,232.25) on the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse. The original construction cost of $560,500.00 will be decreased to the new construction cost of $550,267.75.
08/20/2024 meeting: 1) Awarded the bid for the Purchase and Installation of New HVAC Equipment for the Fairhope Satellite Courthouse to the lowest responsible and responsive bidder, Tindle Construction, LLC, in the bid amount of $560,500.00, Completion time: 90 Working days after materials are received; and 2) Authorized the Chairman to execute the Contract.
06/04/2024 meeting: 1) Approved the specifications and authorized the Purchasing Director and Architect, JMR+H Architecture, PC, to place a competitive bid for the Purchase and Installation of New HVAC Equipment at the Baldwin County Fairhope Satellite Courthouse; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
04/18/2023 meeting: 1) Adopted Resolution #2023-064 of the Baldwin County Commission allocating up to $669,000.00 of ARPA funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Baldwin County Fairhope Satellite Courthouse located at 1100 Fairhope Avenue, Fairhope, Alabama; and 2) Approved and authorized the Chairman to execute the AIA Professional Services Contract with JMR+H Architecture, PC, in the amount of 8.25% of the construction cost for the design of ventilation system improvements in the Baldwin County Fairhope Satellite Courthouse.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/19/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A