Meeting Type: BCC Regular Meeting
Meeting Date: 3/18/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Contract Relating to Request for Qualifications (RFQ) for Engineering / Environmental Services for Dirt Road Paving Project - Mannich Lane from County Road 9 to Lipscomb Road for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Contract with Thompson Engineering, Inc., for the Engineering / Environmental Services for Mannich Lane from County Road 9 to Lipscomb Road in the estimated amount of $293,900.00.
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BACKGROUND INFORMATION
Background: The Commission, during their December 17, 2024, regular meeting authorized County staff to begin contract negotiations with Thompson Engineering, Inc., so that a final recommendation could be brought to the Commission for approval. Thompson Engineering, Inc., has submitted a Contract for Engineering / Environmental Services for Mannich Lane from County Road 9 to Lipscomb Road project which includes 6 Tasks in order to complete the contract scope, these include the following:
1. Topographic Surveys in the amount of $49,500.00
2. Geotechnical Engineering Services in the amount of $24,500.00
3. Environmental Services
3A. Wetland Delineation, Threatened and Endangered Species Survey, and Nationwide Permitting (if Applicable) in the amount of $10,400.00
3B. Cultural Resources Survey (as needed) in the amount of $ 3,900.00
3C. USACE/ADEM Joint Application and Notification (as needed) in the amount of
$10,500.00 NTE
3D. NPDES Permitting in the amount of $5,000.00
4. Hydraulic Analysis in the amount of $21,300.00
5. Roadway Plans in the amount of $164,900.00
6. Bidding Assistance in the amount of $3,900.00
The total estimated Contract is $293,900.00.
Previous Commission action/date:
12/17/2024 meeting: Authorized staff to begin negotiations with Thompson Engineering, Inc., so that a final recommendation for award can be made for the Engineering / Environmental Services for Mannich Lane from County Road 9 to Lipscomb Road project.
10/15/2024 meeting: Authorized the Purchasing Director to place advertisements for Fiscal Year 2025 Request for Qualifications (RFQ) for Engineering Services for the Highway Projects listed below:
Project No. HW19119 - Mannich Lane between Lipscomb Road and CR-9
Project No. HW25008 - CR-13 at Corte Road Roundabout
Project No. HW25006 - CR-65 Ext., CR-36 to CR-48 Section
Project No. HW25074 - Bridge Design on Styx River Road
Project No. HW21100000 - Pleasant Road Ext., SR-181 to Larry Street Road
Project No. HW23074 - Bruhn Road, CR-87 to Breman Road
09/17/2024 meeting: Adopted the Baldwin County Fiscal Year 2024-2025 Budget (Resolution #2024-158) and Resolution #2024-159).
FINANCIAL IMPACT
Total cost of recommendation: Estimated Amount $293,900.00
Budget line item(s) to be used:
HW19119000.1PRECN .1CONTR SRV.1CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 03/18/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A