Meeting Type: BCC Regular Meeting
Meeting Date: 2/19/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager; Brian Underwood, Grants Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Project No. HW21179000 - Surfside Drive Drainage Improvements for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute Change Order No. 2 in the amount of $150,307.50 with Parten Smith, Inc., for Project No. HW21179000 - Surfside Drive Drainage Improvements.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order No. 2 in the amount of $150,307.50 for Project No. HW21179000 - Surfside Drive Drainage Improvements. The change order includes details of additional junction boxes and quantities and will increase the contract time by twenty five (25) working days.
This Change Order will be funded by ARPA Contingency Allowances. See attached Summary of Previous ARPA Commission Action.
Previous Commission action/date:
07/16/2025 meeting: Approved and authorized the Chairman to execute Change Order No. 1 in the amount of $14,010.00 with Parten Smith, Inc., for Project No. HW21179000 - Surfside Drive Drainage Improvements.
09/17/2024 meeting: Awarded the bid for Project No. HW21179000 - Surfside Drive Drainage Improvements to the lowest bidder, Parten Smith, Inc., in the Bid Amount $2,700,000.00; Construction Time: 175 working days; and authorized the Chairman to execute the Contract.
12/20/2022 meeting: 1) Approved the allocation of ARPA funds in the amount of $2,763,273.00 for the cost of the Surfside Shores Drainage Improvement Project, to include the installation of closed stormwater system, utilizing overflow systems at ponds to discharge water away from the site and to prevent ongoing flooding and impacts to septic systems; and 2) Adopted Resolution #2023-043 of the BCC allocating up to $2,763,273.00 of the ARPA funds for the Surfside Shores Drainage Improvement Project.
12/20/2022 meeting: 1) Approved the Purchasing Director to place a competitive bid for the Surfside Shores Drainage Improvements Project; and 2) Approved the Chairman to execute any project related documents.
FINANCIAL IMPACT
Total cost of recommendation: $150,307.50
Budget line item(s) to be used: HW21179000.4CONTRCN .4CONTR SRV. 4CONT299
If this is not a budgeted expenditure, does the recommendation create a need for funding? ARPA Contingency Allowances - See Resolution 2026-057.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/19/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A