Meeting Type: BCC Regular Meeting
Meeting Date: 3/5/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Design Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Project No. STPLL-0215 (252) HW22126 - Addition of Paved Shoulders on County Road 99 from County Road 91 to Carrier Drive for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award the bid for Project No. STPLL-0215 (252) HW22126 - Addition of Paved Shoulders on County Road 99 from County Road 91 to Carrier Drive to the lowest bidder, PL Russell, LLC, in the Bid Amount $927,905.60; Construction Time: 90 working days; and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on February 12, 2025, at 2:00 p.m. Six (6) bids were received. The lowest bid was received from PL Russell, LLC, in the bid amount of $927,905.60. The Baldwin County Assistant County Engineer, Mark Acreman, and the Alabama Department of Transportation (ALDOT) have reviewed the bid responses and submitted their recommendation to award to the lowest bidder, PL Russell, LLC. Bid Tabulation is attached.
Previous Commission action/date:
10/15/2024 meeting: 1) Approved the Purchasing Director to place a competitive bid for the County Road 99 Shoulder Widening Project, and 2) Approved the Chairman to execute any project related documents.
09/03/2024 meeting: Approved a Reimbursable Utility Agreement between the Baldwin County Commission and Baldwin County Sewer Service for the addition of paved shoulders on County Road 99 from County Road 91 to Carrier Drive. The total cost of this relocation is $82,500.00 with Florida Alabama TPO acting through ALDOT providing an 80% match of $66,000.00 and Baldwin County providing the remaining 20% at $16,500.00.
10/19/2021 meeting: Adopted Resolution #2022-006 and authorized the Chairman to execute an agreement between the Baldwin County Commission and ALDOT for the funding of Preliminary Engineering, Construction and Construction Engineering Inspection for the County Road 99 Shoulder Widening from County Road 91 to Carrier Drive. This agreement shall be effective upon full execution and shall be in effect until the project has been completed and reimbursements are complete. This agreement may be terminated by either party upon delivery of a thirty (30) day notice of termination.
FINANCIAL IMPACT
Total cost of recommendation: $927,905.60
Budget line item(s) to be used: HW22126-4CONTRCN-4CONTR SRV-4CONT111
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 3/05/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A