Meeting Type: BCC Regular Meeting
Meeting Date: 7/5/2023
Item Status: New
From: Frank Lundy P.E., County Engineer
Seth Petersen P.E., Interim Assistant County Engineer
Terri Byrd, Operations Support Manager
Submitted by: DJ White, Equipment Manager
______________________________________________________________________
ITEM TITLE
Title
Resolution #2023-149 - Fiscal Year 2023 Budget Amendment for Purchase of Asphalt Truck
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2023-149 which amends the Fiscal Year 2023 Budget to authorize the movement of funds in various accounts allowing the Highway Department to purchase a 2024 FP5 Flameless All-In-One Pothole Patcher (Asphalt Truck) for Area 100 Maintenance Facility; and
2) Authorize the Purchasing Director to issue a Purchase Order to Bergkamp, Inc., for the Asphalt Truck purchase.
BACKGROUND INFORMATION
Background: This action is needed to replace a 2021 Freightliner M2 106 Asphalt Truck which was totaled in a collision on February 24, 2023, and declared a total loss by the ACCA Liability Self-Insurance Fund, Inc. Excess Proceeds from Sale of Assets (111.61825) $126,118.00 exceeding FY23 budgeted amount, Insurance Recoveries (111.47905) $125,130.00, and Self Insurance funds (79010790.51225) covering the $40,000.00 deductible will be used to purchase the asphalt truck.
Previous Commission action/date:
June 6, 2023 - The Chairman executed the following forms provided by ACCA Liability Self-Insurance Fund, Inc., for a 2021 Freightliner M2 106 Asphalt Truck: Power of Attorney for Vehicle Transactions, Bill of Sale, and Sworn Statement in Proof of Loss (Automobile).
FINANCIAL IMPACT
Total cost of recommendation: $291,248.00
Budget line item(s) to be used: 11153111.55600
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Upon Commission approval, Cian Harrison, Clerk/Treasurer, will transfer $40,000 from Fund 790 to Fund 111, Beth Hodges, Budget Director, will enter budget adjustments. Wanda Gautney, Purchasing Director, will issue a purchase order.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A