Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Service Agreement with City of Fairhope for Communication and Information Systems and Fiber Optic Network Services
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STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the Service Agreement between the Baldwin County Commission and the City of Fairhope for connectivity to Baldwin County’s fiber optic networks and Communication and Information Systems (CIS) services with an option to add or remove services based on the CIS rate schedule.
The term of the Agreement shall be from the date of full execution and extending twelve (12) months thereafter, automatically renewing annually for two additional years, unless terminated by either party with a ninety (90) day written notice.
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BACKGROUND INFORMATION
Background: Communication and Information Systems (CIS) has provided services to the City of Fairhope as a department of the Baldwin County Commission. This Service Agreement establishes CIS services provided directly with the City of Fairhope. Additionally, this agreement provides the City of Fairhope resources to utilize Baldwin County’s fiber optic network for connectivity of their facilities and allows both entities to share resources as available for other projects related to fiber construction and communications.
Previous Commission action/date: November 6, 2012 - The Baldwin County Commission approved Agenda Item EC2, Services Agreement with the City of Fairhope for Connectivity to the County Extranet and for CIS Services. This agreement will expire on November 20, 2023.
FINANCIAL IMPACT
Total cost of recommendation: Incoming Revenue
Budget line item(s) to be used: 100.47865 (CIS Reimbursements)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Brad Hicks, County Attorney SDM
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff have the Chairman sign service agreement and prepare correspondence.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration staff to mail fully executed service agreement to:
The City of Fairhope
Attn: Mayor Sherry Sullivan
Post Office Box 429
Fairhope, Alabama 36533
Additional instructions/notes: Administration - Upload agreement to Contracts, mark previous agreement inactive.