Meeting Type: BCC Regular Meeting
Meeting Date: 1/28/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tucker Stuart, Operations Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG23-10A - Provision of Delineator Posts and Mounting Kits for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG23-10A for the Provision of Delineator Posts and Mounting Kits with Safety Zone Holdings, Inc. dba Safety Zone Specialists for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on February 24, 2023. The bid extension will expire on February 24, 2026.
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BACKGROUND INFORMATION
Background: The Highway Department requests that the Commission extend the bid for the provision of delineator posts and mounting kits with Safety Zone Holdings, Inc. dba Safety Zone Specialists, that was awarded on February 24, 2023, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contracts or extensions will be at the same prices, terms, and conditions stated in the bid. The vendor, Safety Zone Holdings, Inc. dba Safety Zone Specialists, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The first bid extension will expire on February 24, 2025. Award Listing attached for review.
Previous Commission action/date:
01/16/2024 meeting: Extended Competitive Bid #WG23-10A for the Provision of Delineator Posts and Mounting Kits with, Safety Zone Holdings, Inc. dba Safety Zone Specialists, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on February 24, 2023. The bid extension will expire on February 24, 2025.
02/24/2023 meeting: Awarded Competitive Bid #WG23-10A - Provision of Delineator Posts and Mounting Kits to the lowest bidder, Safety Zone Holdings, Inc., dba Safety Zone Specialists, per the Award Listing.
01/17/2023 meeting: 1) Authorized the Purchasing Director to re-bid the Provision of Delineator Posts and Mounting Kits; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
12/20/2022 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Delineator Post and Mounting Kits; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/21/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A