Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2019
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of One (1) Copy Machine for the Baldwin County Board of Education Located in Bay Minette, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy/scanner machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Location: Board of Education Superintendent Office - Bay Minette, AL
Model: MX-M6071
Price: $169.81/month
Excess Charge/copy: $0.0049 B/W
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The current copy machine rental agreement for the Board of Education has ended. Sharp Electronics Corporation has submitted the rental agreement to replace the old copy machine with a new machine. The rental agreement is for thirty-six (36) months off the State of Alabama bid and will include all supplies, toner and developer. The new copy machine for the Board of Education Superintendent Office in Bay Minette will be a Sharp MX-M6071 copier in the base amount of $169.81 per month with the excess charge of $0.0049 each for black/white copies, with a cost saving of $50.41. The Baldwin County Commission is required by the Code of Alabama 1975, Section 16-9-24 to provide office equipment to the Baldwin County Board of Education Superintendent of Education and his assistants. Code Section attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $2,037.72 per year
Budget line item(s) to be used: 58100.5223
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Bid Agreement
Reviewed/approved by: David Conner, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/19/2019
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A