Meeting Type: BCC Regular Meeting
Meeting Date: 4/1/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Seth Peterson, Pre-Construction Manager
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Contract Related to Request for Qualifications (RFQ) for Engineering / Environmental Services for Styx River Road Bridge Replacement Project for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Contract with Gresham Smith for the Engineering / Environmental Services for Styx River Road Bridge Replacement Project in the estimated amount of $97,734.00.
End
BACKGROUND INFORMATION
Background: The Commission, during their January 28, 2025, Regular meeting, authorized County staff to begin contract negotiations with Gresham Smith, so that a final recommendation could be brought to the Commission for approval. Gresham Smith submitted a Contract for Engineering / Environmental Services for Styx River Road Bridge Replacement Project which includes 3 Tasks in order to complete the contract scope, these include the following:
1. Topographic and Property / ROW Surveys $32,029.00
2. Hydraulic Analysis and Report $28,973.00
3. Preliminary Design $36,732.00
The total estimated Contract is $97,734.00
Based on the information from the 3 task items above, additional services will be required to complete the design of the project. Another contract with additional tasks will be brought to the commission at that time.
Previous Commission action/date:
01/28/2025 meeting: Authorized staff to begin negotiations with Gresham Smith so that a final recommendation for award can be made to the BCC for the Engineering/Environmental Services for the Styx River Road Bridge Replacement Project.
10/15/2024 meeting: Authorized the Purchasing Director to place advertisements for Fiscal Year 2025 RFQ for Engineering Services for the Highway Projects listed below:
Project No. HW19119 - Mannich Lane between Lipscomb Road and CR-9
Project No. HW25008 - CR-13 at Corte Road Roundabout
Project No. HW25006 - CR-65 Ext., CR-36 to CR-48 Section
Project No. HW25074 - Bridge Design on Styx River Road
Project No. HW21100000 - Pleasant Road Ext., SR-181 to Larry Street Road
Project No. HW23074 - Bruhn Road, CR-87 to Breman Road
09/17/2024 meeting: Adopted the Baldwin County Fiscal Year 2024-2025 Budget (Resolution #2024-158) and Resolution #2024-159).
FINANCIAL IMPACT
Total cost of recommendation: Estimated Amount $97,734.00
Budget line item(s) to be used: HW25074 .1PRECN .1CONTR SRV.1CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/01/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: Admin - Upload to Contracts