Meeting Type: BCC Regular Meeting
Meeting Date: 10/1/2024
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Microsoft Volume Licensing Agreement
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STAFF RECOMMENDATION
Recommendation
Approve the Microsoft Volume Licensing Agreement between the Baldwin County Commission and Microsoft and authorize Chairman to execute any related documents.
This agreement is effective October 1, 2024, and will expire September 30, 2027.
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BACKGROUND INFORMATION
Background: The Volume Licensing Enrollment is an Enterprise Agreement for qualified users along with hardware license needed to support Baldwin County Commission’s infrastructure.
Payment Schedule:
Year 1 - $946,418.37
Year 2 - $946,418.37
Year 3 - $946,418.37
Total: $2,839,255.11
Previous Commission action/date: 10/19/2021
FINANCIAL IMPACT
Total cost of recommendation: $946,418.37
Budget line item(s) to be used: 10051965.52351- to be allocated among various departments on user count
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes.
Reviewed/approved by: Reviewed/approved by Brad Hicks, County Attorney, 9/24/2024. sm via email.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff to send signed documentation to Software House International (SHI).
SHI: Submit documentation to Microsoft for full execution. Susan Marino to follow up with SHI and forward fully executed agreement to Administration staff.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Signed documentation emailed to:
SHI Representative: Trevor Golden - Trevor_Golden@SHI.com
cc: Brian Peacock and Susan Marino
Additional instructions/notes: Administration - add to tickler for fully executed agrmt.