Meeting Type: BCC Regular Meeting
Meeting Date: 9/17/2024
Item Status: New
From: Wanda Gautney, Purchasing Director; Mark Acreman, Assistant County Engineer; Tucker Stuart, Construction Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Project No. HW21092000 - Culvert Replacement on Davis Road over Baker Branch - Project No. HW21093000 Culvert Replacement on County Road 34S over East Tributary to Baker Branch - Project No. HW21094000 Culvert Replacement on County Road 34S over West Tributary to Baker Branch - Project No. HW21125000 Culvert Installation on Paul Cleverdon Road over East Tributary to Baker Branch for the Baldwin County Commission.
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STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $71,252.82 with Blade Construction, LLC, for Project No. HW21092000 Culvert Replacement on Davis Road over Baker Branch and authorize the Chairman to execute the Change Order.
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BACKGROUND INFORMATION
Background: The Highway Department is submitting for Commission approval Change Order #1 in the amount of $71,252.82 for Project No. HW21092000 - Culvert Replacement on Davis Road over Baker Branch. The project had a few overruns over planned quantities. 1) Additional Steel Reinforcement and Culvert Concrete were required due to an error in plan quantities shown on ALDOT Standard Drawing. 2) Additional Tack Coat, Superpave Bituminous Concrete Wearing Surface, Superpave Bituminous Concrete Upper Binder Layer, Solid White Class1H Type A Traffic Stripe and Solid Yellow Class 1H Type A Traffic Stripe was required due to stopping the resurfacing project HW23048 Davis Road short of the culvert project limits. This was done since the projects overlapped and to prevent damage to newly laid asphalt roadway. 3) Additional borrow excavation, topsoil and solid sod required to realign guardrail to meet current standard requirements.
Previous Commission action/date:
03/07/2023 meeting: Awarded the bid for Project No. HW21092000 Culvert Replacement on Davis Road over Baker Branch - Project No. HW21093000 Culvert Replacement on County Road 34S over East Tributary to Baker Branch - HW21094000 Culvert Replacement on County Road 34S over West Tributary to Baker Branch - Project No. HW21125000 Culvert Installation on Paul Cleverdon Road over East Tributary to Baker Branch to the lowest bidder, Blade Construction, LLC, in the Bid Amount $1,720,561.60; Construction Time: 195 working days; and authorized the Chairman to execute the Contract.
09/07/2021 meeting: Authorized the Purchasing Director to place a competitive bid for the following bridge replacement projects once plans and contract documents are complete: 1) Project No. HW21092000 - Davis Road over Baker Branch; 2) Project No. HW21093000 - County Road 34 S Road over East Tributary to Baker Branch; 3) Project No. HW21094000 - County Road 34 S over West Tributary to Baker Branch; 4) Project No. HW21125000 - Paul Cleverdon Road over East Tributary to Baker Branch.
FINANCIAL IMPACT
Total cost of recommendation: $71,252.82
Budget line item(s) to be used: HW21092000-4CONTRCN-4CONTR SRV-4CONTRACT
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/17/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A