Meeting Type: BCC Regular Meeting
Meeting Date: 8/5/2025
Item Status: New
From: Felisha Anderson, Director of Archives and History
Submitted by: Felisha Anderson, Director of Archives and History
______________________________________________________________________
ITEM TITLE
Title
Request from Baldwin County High School for Cross Country Championships Event at Bicentennial Park
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STAFF RECOMMENDATION
Recommendation
Authorize Baldwin County High School to host the Cross Country Championships event at Baldwin County Bicentennial Park in Stockton, Alabama, on Thursday, October 16, 2025, and waive the park rental fee that is associated with this event.
Approval is contingent upon event coordinators providing the County with an updated Certificate of Liability Insurance that meets County requirements prior to the event taking place.
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BACKGROUND INFORMATION
Background: Staff received correspondence and event reservation from Mr. Matthew Beckett, Cross Country Coach for Baldwin County High School, on July 21, 2025, requesting the use of Bicentennial Park for a Cross Country Championship race event on Thursday, October 16, 2025. The Baldwin County Cross Country Championship is an annual event held in October, where Cross Country teams from every high school in Baldwin County compete. There are two races in the Championship meet, one for girls and one for boys. The approximate number of people expected to be in attendance is 1,000. Baldwin County High School is the responsible party.
Previous Commission action/date: August 6, 2024 - Authorized the use of Bicentennial Park on Thursday, October 17, 2024, to host the cross-country championship race and waived the usage fee.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration - mail notice of Commission action to Matthew Beckett; copy Felisha Anderson and Caleb Hacker.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Correspondence to:
Baldwin County High School
ATTN: Matthew Beckett
1 Tiger Drive
Bay Minette, Alabama 36507
cc: Felisha Anderson
Caleb Hacker
Roger Rendleman
Frank Lundy
Additional instructions/notes: Admin - Place in tickler for updated COL and set email reminder for October 1, 2025.