Meeting Type: BCC Regular Meeting
Meeting Date: 11/7/2023
Item Status: New
From: Dr. Brian Pierce, Coroner
Submitted by: Brandy Byrd, Coroner Executive Assistant
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ITEM TITLE
Title
Coroner’s Office - Lease Agreement with Williams Scotsman, Inc. for Modular Unit for Additional Office Space
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute a Lease Agreement with Williams Scotsman, Inc., in the amount of $51,707.75 for a twenty-four (24) month rental, delivery, installation and pickup of one (1) modular unit at the Baldwin County Coroner’s Office.
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BACKGROUND INFORMATION
Background: A modular unit is needed for additional office space. FY24 total cost will be $30,856.43. FY25 total cost will be $20,851.32.
Previous Commission action/date: September 28, 2023 - The BCC approved the Fiscal Year 2023-2024 Budget for the Baldwin County Coroner’s Office to include the lease of one modular unit for additional office space.
FINANCIAL IMPACT
Total cost of recommendation: $51,707.75
Budget line item(s) to be used: 10052400.52210 (Rental Expense)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney (approved 10/06/2023)
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
cc: Finance and Accounting
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration Staff have lease signed by Chairman and mail to:
Williams Scotsman, Inc.
Attn: Ricky Simmons
8550 Bellingrath Road
Theodore, Alabama 36582
Additional instructions/notes: Administration - Upload to Contracts upon receipt of fully executed agreement.