Baldwin County, Alabama
File #: 20-0928    Version: 1
Agenda section: Other Staff Recommendations Status: Passed
File created: 3/9/2020 Meeting type: Baldwin County Commission Regular
On agenda: 4/7/2020 Final action: 4/7/2020
Agenda item title: Competitive Bid #WG20-09 - Purchase and Installation of One (1) New 80 Ton Air-Cooled Chiller Unit for the Baldwin County Satellite Courthouse Located in Foley, Alabama
Attachments: 1. Change Order No. 1

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/7/2020

Item Status:   New

From: Wanda Gautney, Purchasing Director; Junius Long, Building Facilities Coordinator

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-09 - Purchase and Installation of One (1) New 80 Ton Air-Cooled Chiller Unit for the Baldwin County Satellite Courthouse Located in Foley, Alabama

Body

 

STAFF RECOMMENDATION

Recommendation

Approve Change Order No. 1 in the amount of $3,121.80 with Lower Alabama Heating, Cooling and Refrigeration, LLC, for the purchase and installation of one (1) new 80-ton Air-Cooled Chiller Unit for the Baldwin County Satellite Courthouse located in Foley, Alabama and authorize the Chairman to execute the Change Order

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

12/17/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Purchase and Installation of One (1) New 80 Ton HVAC Chiller at the Baldwin County Satellite Courthouse Located in Foley, Alabama; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

02/04/2020 meeting:  Awarded the bid to the lowest bidder, Lower Alabama Heating, Cooling and Refrigeration, LLC, as follows and authorized the Chairman to execute the Contract. (Contract will be effective immediately upon the same date as its full execution after notice to proceed is issued.) Make/Model:                     Carrier 30 RAP Chiller; Amount Bid: $71,000.00; Completion Time: 90 Days.

 

Background:  The Baldwin County Building Facilities Coordinator, Junius Long, is submitting to the Commission Change Order No. 1 with Lower Alabama Heating, Cooling and Refrigeration, LLC, in the amount of $3,121.80 for adding a salt resistant coating on the coils of the new chiller that is being installed at the Foley Satellite Courthouse.  Adding the salt resistant coating to the coils will help extend the life of the chiller from damage by weather elements in the south end of the County.  The original cost is $71,000.00 for the purchase and installation of the chiller.  The new cost will be $74,121.80.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $3,121.80

 

Budget line item(s) to be used:  51555.5524.401

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  04/07/2020

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A