Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2019
Item Status: Addendum
From: Wayne Dyess, County Administrator; Ron Cink, Budget Director
Submitted by: Anu Gary, Administration/Records Manager
______________________________________________________________________
ITEM TITLE
Title
Appointment of Interim Clerk/Treasurer and Adoption of Resolution #2019-077 - Authorization for Chairman and Clerk/Treasurer to Sign Bank Documents
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Appoint Donna Bryars as Interim Clerk/Treasurer of the Baldwin County Commission, effective April 16, 2019.
Furthermore, the appointed Interim Clerk/Treasurer shall serve as, and is hereby appointed to perform and accomplish the duties of, License Inspector for Baldwin County, Alabama, as authorized per Section 40-12-10 of the Code of Alabama (1975), and said License Inspector is hereby authorized to perform those duties prescribed by the general laws of Alabama and local laws applicable to Baldwin County, Alabama.
2) Adopt Resolution #2019-077, authorizing Chairman and Interim Clerk/Treasurer to sign all necessary bank documents such as bank signature cards, bank resolutions, bank night depository agreements, etc. that must be updated.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: With the appointment of Interim Clerk/Treasurer, the Commission must also appoint the individual to serve as the License Inspector for Baldwin County.
Various bank documents must be updated with the Clerk/Treasurer’s information. The above action authorizes the Interim Clerk/Treasurer to sign all such documents and for the current Chairman to continue signing documents.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Yes
Individual(s) responsible for follow up:
Department and Individual responsible for follow up activities on recommendation: Administration and Finance Departments
Specific action/actions required as follow up:
Administration will get the Chairman to sign Resolution #2019-077 and the required bank documents as provided by the Finance and Accounting Department.
The Finance and Accounting Department will follow up on updating the information for the authorization of the Interim Clerk/Treasurer to sign bank documents and deliver them to the banks.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A