Meeting Type: BCC Regular Meeting
Meeting Date: 9/16/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Buford King, Director of Facilities and Maintenance
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG23-59 – Provision of Fire Protection Services (Extinguishers) for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend Bid #WG23-59 for the Provision of Fire Protection Services (Extinguishers) with Southern Fire Sprinkler, Inc., for an additional twelve (12) months at the same prices and terms stated in the original bid award on October 3, 2023. The extension will expire on October 3, 2026.
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BACKGROUND INFORMATION
Background: The Director of Facilities and Maintenance requests that the Commission extend the bid for the Provision of Fire Protection Services (Extinguishers) that was awarded to Southern Fire Sprinkler, Inc., on October 3, 2023, for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for one (1) twelve (12) month period by the Commission at their option, if acceptable by the vendor. The vendor, Southern Fire Sprinkler, Inc., submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on October 3, 2026. Award Listing attached for review.
Previous Commission action/date:
10/03/2023 meeting: Awarded the bid to the lowest responsible bidder, Southern Fire Sprinkler, Inc., that met all the specifications for the Provision of Fire Protection Services (Extinguishers) as per the Award Listing.
09/05/2023 meeting: Approved the specifications for the Provision of Fire Protection Services (Extinguishers) and authorized the Purchasing Director to place a competitive bid; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums for clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: Estimated $32,000.00
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/16/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A