Meeting Type: BCC Regular Meeting
Meeting Date: 9/3/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Sheriff Anthony Lowery / Kim Kelly, Sheriff’s Finance Director / Captain Nathan Lusk
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quotes for Purchase and Installation of New Flooring in Baldwin County Sheriff’s Office Located in Robertsdale, Alabama
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Public Works Contract and Certificate of Compliance with Delta Flooring, Inc., in the amount of $35,109.00 for the purchase and installation of new flooring on the first floor of the Baldwin County Sheriff’s Office located in Robertsdale.
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BACKGROUND INFORMATION
Background: The Honorable Anthony Lowery, Baldwin County Sheriff, has requested that the Commission authorize the Purchasing Director to purchase new flooring for the first floor of Robertsdale Sheriff’s Office. Two (2) quotes were received. The lowest quote was received from Delta Flooring, Inc., in the amount of $35,109.00.
Act 2023- 542 mandates that the Sheriff’s Office must now bid any purchases from its Discretionary Account over $30,000.00. Therefore, the Commission will need to follow the Public Works Law to purchase the flooring per the Sheriff’s request when utilizing the Discretionary Funds. Staff Recommends the Commission authorize the Chairman to execute the Public Works Contract and Certificate of Compliance.
The Sheriff’s Office will reimburse the Commission for the flooring from its Discretionary Funds.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $35,109.00
Budget line item(s) to be used: 10052100.52310
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Public Works Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/03/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A