Meeting Type: BCC Regular Meeting
Meeting Date: 11/19/2026
Item Status: New
From: Wanda Gautney, Purchasing Director; Kim Kelly, BCSO Budget / Finance Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Rental of One (1) Facsimile Module for Support Services Department Located in Bay Minette, Alabama, for the Baldwin County Sheriff’s Office
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for addition of a facsimile module to an existing copy machine off the State of Alabama bid for thirty-three (33) months effective the date of execution as follows:
Location: Sheriff’s Office Support Services - Bay Minette
Model: Sharp BP-FX11
Price: $14.15/month
Excess Charge/copy: $0.0049 B/W
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BACKGROUND INFORMATION
Background: Baldwin County Sheriff’s Office staff is requesting that fax capability to be added to the existing copy machine for Support Services. Sharp Electronics Corporation has submitted a rental agreement to add a facsimile module to the existing machine. The rental agreement is for thirty-three (33) months off the State of Alabama bid.
Previous Commission action/date:
09/01/2026 meeting: Approved and authorized the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of a new copy machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows: Location: Sheriff’s Office Support Services - Bay Minette, Model: Sharp BP-71M65, Price: $200.79/month, Excess Charge/copy: $0.0049 B/W.
FINANCIAL IMPACT
Total cost of recommendation: $14.50 per month for 33 months.
Budget line item(s) to be used: 10052100.52210 (Rental Expense)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/29/2026
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A