Meeting Type: BCC Regular Meeting
Meeting Date: 8/20/2024
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Seth Peterson, P.E., Pre-Construction Manager
Submitted by: Lisa Sangster, Administrative Support Specialist IV
______________________________________________________________________
ITEM TITLE
Title
Standard On Call Contracts for Engineering and Related Services
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STAFF RECOMMENDATION
Recommendation
Based on Baldwin County Commission Policy #9.10, take the following actions:
1) Approve a standard on call contract with each of the following engineering firms for engineering and related services that are estimated less than or equal to $100,000.00 and budgeted in the current fiscal year budget:
5020 Engineering Resource Group Incorporated
Civil Southeast, LLC
Croy Engineering, LLC
Kimley-Horn and Associates, Inc.; and
2) Approve a standard on call contract with the following landscape architecture firms for engineering and/or related services that are estimated less than or equal to $100,000.00 and budgeted in the current fiscal year budget:
Christian Preus Landscape Architecture, PLLC
WAS Design, Inc.; and
3) Approve a standard on call contract with the following planning firms for engineering and/or related services that are estimated less than or equal to $100,000.00 and budgeted in the current fiscal year budget:
Metro Analytics, LLC
Steadfast City
The contracts shall be effective upon full execution and terminate upon 21 months or thirty (30) days written notice by either party.
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BACKGROUND INFORMATION
Background: Baldwin County Commission Policy #9.10 was updated and adopted on January 19, 2016, establishing a uniform method for the acquisition of engineering and related services for all Highway and Solid Waste Department projects. The approval of on call contracts will allow the County Engineer to select a qualified consultant from an established list of contract consultants for projects estimated and budgeted less than or equal to $100,000.00.
All scope of work agreements shall be subject to the approved on-call contract between Baldwin County and the consultant. Scope of work agreements shall remain valid and effective pursuant to the terms of the scope of work agreement if the time for performance of such scope of work agreement does not exceed 21 months and so long as the scope of work is not terminated by either party. The County Engineer will execute necessary work orders and notices to proceed, as provided by the terms of the approved contracts.
The above firms have requested to be added to the current Highway Department On-call Contract list which will expire on May 1, 2026.
Previous Commission action/date:
April 4, 2023 - Based on Baldwin County Commission Policy #9.10, the Commission approved the following actions: 1) The Commission approved a standard on call contract with each of the following engineering firms for engineering and related services that are estimated less than or equal to $100,000.00 and budgeted in the current fiscal year budget: Anchor Engineering Associates, LLC; Anchor QEA, LLC; Atlas Technical Consultants, LLC; Bhate Geosciences Corporation; CDG Inc.; Dewberry Engineers Inc.; Engineering Consulting Services Southeast, LLP; Engineering Design Technologies, Inc.; GeoCon Engineering and Materials Testing, Inc.; Geotechnical Engineering Testing, Inc.; Goodwyn, Mills and Cawood, LLC; Gresham Smith; HDR Engineering, Inc.; Hydro, LLC; Jade Consulting, LLC; Krebs Engineering, Inc.; McCrory and Williams, Inc.; Michael Baker International, Inc.; Mott MacDonald Alabama, LLC; Neel-Schaffer, Inc.; Overstreet & Associates, PLLC; Payne Management, Inc. dba Payne Environmental Services; Sain Associates, Inc.; Sawgrass Consulting, LLC; Skipper Consulting, Inc.; Southern Earth Sciences, Inc.; Stantec Consulting Services, Inc.; Thompson Engineering, Inc.; TTL, Inc.; Volkert, Inc.; and WSP USA Environment and Infrastructure, Inc.; and 2) The Commission approved a standard on call contract with the following survey firm for engineering and related services that are estimated less than or equal to $100,000.00 and Budgeted in the current fiscal year budget: Smith, Clark & Associates, LLC. and; 3) The Commission approved a standard on call contract with the following environmental firms for engineering and related services that are estimated less than or equal to $100,000.00 and budgeted in the current fiscal year budget: Barry A. Vittor & Associates, Inc.; Contact Archeology, Inc.; and Wetland Sciences, Inc.
FINANCIAL IMPACT
Total cost of recommendation: For future engineering and related services that are estimated less than or equal to $100,000.00 and budgeted in the current fiscal year budget.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Standard On-call Contract used as previously approved by County Attorney’s office.
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have contracts executed by Chairman. Keep one original for records, send one original to the consultant firm and send one original to the Highway Department (Lisa Sangster).
Cc: Lynda Demko
Action required (list contact persons/addresses if documents are to be mailed or emailed):
5020 Engineering Resource Group Inc.
Post Office Box 306
Daphne, Alabama 36526
Christian Preus Landscape Architecture, PLLC
1011 Desoto Street
Ocean Springs, Mississippi 39564
Civil Southeast, LLC
Post Office Box 927
Daphne, Alabama 36526
Croy Engineering, LLC
603 Madison Street
Huntsville, Alabama 35801
Kimley-Horn and Associates, Inc.
11 North Water Street
RSA Battle House Tower, Suite 9290
Mobile, Alabama 36602
Metro Analytics, LLC
298 Flowering Tree Lane
Rockwell, North Carolina 28138
Steadfast City
24390 U.S. Highway 98, Suite 6
Fairhope, Alabama 36532
WAS Design, Inc.
218 North Alston Street
Foley, Alabama 36535
Additional instructions/notes: Administration upload Contracts to BCAP with Lisa Sangster as originator.